Learners will utilize a $$change request$$ template to identify a change in their project that impacts the schedule. They will articulate the change in a Microsoft Word file and demonstrate it in the Smartsheet as well. Both files must be submitted

CHANGE REQUEST $($CR$)$

Project Name

Requested By

Request Date Change Request ID

Urgency H$/$M$/$L Risk H$/$M$/$L Complexity H$/$M$/$L

Description and Background of the CR

Describe in detail by using subheadings and points. Avoid writing long paragraphs

Benefit of CR

Describe in detail by using subheadings and points. Avoid writing long paragraphs

Impacts to the Project $-$ To be completed by the Project Team

Scope Baseline Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Budget Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Schedule Baseline Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Procurement Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Project Risks Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Project Priority Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Resources Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Assumptions Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Other Vendors Y$/$N Describe in detail by using subheadings and points. Avoid writing long paragraphs

Key Deliverables Y$/$N $($List impacted deliverables$)$

Decision $-$ To be completed by the Project Team

Role Name Date Decision

Sponsor: Approved$/$Rejected$/$Deferred

CCB Chair Approved$/$Rejected$/$Deferred

Change Manager Approved$/$Rejected$/$Deferred

Project Manager Approved$/$Rejected$/$Deferred

Vendor $/$ Supplier Approved$/$Rejected$/$Deferred

Functional Manager Approved$/$Rejected$/$Deferred

WBS Budget Actual Varience

International Conference Organization $$1,66,000$ $$1,62,6503350$

Initiation $1800018600-600$

Define Conference Goals and Objectives $30002800200$

Determine the purpose of the conference $1000900100$

Identify key stakeholders $500600-100$

Outline high$-$level objectives $15001300200$

Conduct Feasibility Study $1000011000-1000$

Market Analysis $40004500-500$

Budget Estimates $30003200-200$

Risk assessment $30003300-300$

Develop Project Charter $50004800200$

Define project scope $20001900100$

Identify project team members $15001400100$

Obtain stakeholder approval $150015000$

Planning $6300065000-2000$

Define Conference Program $50005200-200$

Determine conference theme and topics $20002100-100$

Identify keynote speakers and panelists $150015000$

Create a detailed conference agenda $15001600-100$

Venue and Logistics Planning $3000032000-2000$

Select and book venue $1500016000-1000$

Arrange accommodation for attendees $80008500-500$

Plan transportation logistics $70007500-500$

Marketing and Promotion $2000019500500$

Develop marketing strategy $800080000$

Design promotional materials $50005500500$

Launch promotional campaign $70007000500$

Budget and Financial Planning $80008300-300$

Finalize budget $30003100-100$

Identify funding sources and sponsors $30003200-200$

Establish financial tracking system $200020000$

Execution $6200063500-1500$

Conduct Pre$-$Conference Activities $1200012500-500$

Registration and attendee management $40004100-100$

Speaker coordination and preparation $40004200-200$

Finalize conference materials and presentations $40004200-200$

On$-$Site Conference Management $1500015500-500$

Setup and test AV equipment $50005100-100$

Coordinate with venue staff $50005200-200$

Manage attendee check$-$in and registration desk $50005200-200$

Implement Conference Program $1000010200-200$

Facilitate sessions and presentations $40004100-100$

Monitor schedule adherence $30003100-100$

Handle speaker and attendee needs $300030000$

Coordinate Networking and Social Events $2500025300-300$

Organize welcome reception $1000010200-200$

Plan networking breaks and meals $10000100000$

Execute closing banquet or event $50005100-100$

Monitoring and Controlling $1500014800200$

Track Project Progress $60005900100$

Monitor project timeline $200020000$

Track budget and expenditures $20001900100$

Adjust plans as needed $200020000$

Quality Control $40003900100$

Review conference materials $15001400100$

Ensure high standards for presentations $150015000$

Conduct feedback surveys $100010000$

Risk Management $50005100-100$

Identify potential issues $20002100-100$

Implement risk mitigation strategies $200020000$

Adjust plans in response to risks $100010000$

Closure $80007500500$

Conduct Post$-$Conference Evaluation $30002800200$

Gather feedback from attendees and stakeholders $1000900100$

Analyze feedback data $100010000$

Prepare final conference report $1000900100$

Finalize Financials $25002400$