Multiple choice

Question 6 From the e-mail messages, it is possible to verify when a message was sent and, received message, as well as the route of the communication. This feature is an example of: (1) Attribute (2) E-mail integration (3) Version control (4) Metadata Question 7 What is synonym for electronic records? (1) Audiovisual records (2) Paper records (3) Audio records (4) Digital records Question 8 Which of the following pieces of legislation have an impact on electronic records? (1) Promotion of Access to Information Act, no. 2 of 2002, Electronic Communications Act no. 25 of 2002, Basic Conditions of Employment Act, no. 75 of 1997 (2) Basic Conditions of Employment Act, no. 75 of 1997, Public Finance Management Act no. 1 of 1999, National Archives and Records Service Act, no. 43 of 1996. (3) Electronic Communications Transactions Act, no. 25 of 2002, Promotion of Access to Information Act, no. 2 of 2002; National Archives and Records Service Act, no. 43 of 1996 (4) None of the above. Question 9 Which describes the first stage when appraising records? (1) Implement the disposal decisions (2) To gather and analyse as much information as possible about the records' context of creation and use (3) To erase all records which are older than 5 years (4) To monitor all appraisal decisions that have been made Question 10 The word 'disposal' means: (1) Destroy records only. (2) Destroy the ephemeral (D) records and transfer the records with archival value (A20) to archives repository 20 years after the date in which the records were created. (3) Transfer the ephemeral records to an archives repository. (4) Destroy the records with archival value after 20 years. Question 11 What is Enterprise Content Management (ECM)? (1) The life span of a record as expressed in the five phases of creation, distribution, use, maintenance and final disposition. (2) The technologies, tools and methods used to capture, manage, store and preserve and deliver content across an enterprise (3) The use of technology to manage records (4) The process of moving data from one electronic system to another, usually in upgrading software, without having to undergo a major conversion. Question 12 Records and information life cycle means: (1) In order to maintain the integrity, completeness and reliability of the electronic records, it is essential to ensure that the information can be modified without leaving a trail (2) Electronic records can be accessed or used without some form of technology (3) The life span of a record as expressed in the five phases of creation, distribution, use, maintenance and final disposition (4) None of the above. Question 13 Inspections on records are carried out by the records managers and archivists to ensure: (1) Records are destroyed (2) Preservation strategy for electronic records (3) Identify non-compliance to policies and procedures (4) To formulate a records management policy Question 14 Lawyers and auditors determine which records should be destroyed or transferred into archival custody. Is this statement: (1) True (2) False (3) None of the above. Question 15 Which of the statements is true? (1) The durability of electronic records is longer than that of paper-based records (2) Electronic records are not composed of discrete bits of data (3) When transferring electronic records from one medium to another, the content context and structure of the records must not be separated. (4) In order to maintain the integrity, completeness and reliability of electronic records, it is essential to ensure that the information can be modified without leaving a trail. Question 16 Transferring film to paper is referred to as: (1) Replicating (2) Conversion (3) Emulation (4) Refreshing Question 17 Replicating and migration are regarded as: (1) Preservation strategies for electronic records (2) International methodology applied to information, documents and records (3) Best practice in terms of governance and recordkeeping (4) The process of carrying out appraisal of records Question 18 From the messages added to a group on WhatsApp it is possible to verify when a message has been delivered and who has read the message. This feature is an example of: (1) Attribute (2) E-mail integration (3) Version control (4) Metadata of records. Question 19 Structure, content and context are described as (1) Characteristics (2) Elements (3) Attributes (4) Features Question 20 A library book may not be regarded as a record because of one fundamental characteristics: (1) Static (2) Authority (3) Uniqueness (4) Authenticity Question 21 Which of the following is not an opportunity for electronic records: (1) Enabling auditing (2) Widespread access (3) Reduced time of retrieval (4) Hardware and software costs Question 22 In South Africa, the legislative item that promulgates access to financial information held by public bodies is: (1) Promotion of Access to Information Act, no. 2 of 2000 (2) Electronic Communications and Transactions Act, no. 25 of 2002 (3) Public Finance Management Act, no. 1 of 1999 (4) National Archives and Records Service Act, no. 43 of 1996 Question 23 In South Africa, the body that promotes access to information is the: (1) Human Rights Commissioner (2) National Archivist (3) Records Manager (4) Chief Financial Officer Question 24 Digits Os and 1s are referred to as: (1) E-mails (2) Metadata (3) Version Control (4) Binary code Question 25 What is metadata? (1) It is information about information (2) Background information that describes how, when and who created, collected or received the records (3) Trails all the actions such as modifications, changes and access to electronic records (4) All of the above