Project information Sheet 1 Things you might need to know (or not) Project Management Project Manager you as an employee of Night Moves Project Owner Night Moves Project Client Events UK Ltd Location The location of the event is Finsbury Park London N4 1EE Originating and Warehouse locations, plus vehicles to be used for each collection and drop 1. Swains Rochester Kent ME2 2BD Various items - 2 x Curtain-siders required 2. Swains Worsley, Manchester Various items - 1 x Curtain-sider and 1 x flatbed 3. K&N Reading RG2 0TH Catering provisions - 1 x Refrigerated 4. AKW Birmingham B8 2SE Various items 1 x Flatbed Project Dates Start 1st October 2022 Event - Saturday 26 th and Sunday 27 th August 2023. Finish - 12.00 pm Thursday 31st August 2023 Set up, take down / access dates and times Site access is only available Monday 22 nd August to Thursday 23rd August - from 6.30 a.m. 10.00 p.m. Friday 25 th August - from 6.00 am until 11.00 p.m. Saturday 26 th August & Sunday 27th - no site access at all Monday 29 th August to Thursday 2 nd September - from 6.30 a.m. 10.00 p.m. Site access Access to the main site is only via the site delivery entrance on Endymion Road. N4 1EE No access via other routes or entrances is permitted. Vehicles all signed on and off site by Events UK security staff at the main gate in Endymion Road. There is limited site space so delivery / collection and there is a maximum of only three delivery vehicles being allowed on site at one time. Vehicles are allowed to remain on site for a maximum of one hour. If the client cannot unload or load the trailer in time, they are potentially liable for a waiting charge. Load details The loads consist principally of pallets, large boxes, large structures, flight cases, and other large single items. You do not need to worry about this as each vehicle will have the correct load at each location ready to be loaded. Loads are carried using the following vehicles. Vehicle requirements Vehicle requirements are anticipated and planned as being: 3 x curtain-side trailers two of these trailers remain on site for the duration of the event. The other is unloaded and leaves site to do other unrelated work outside the scope of this project. 1 x refrigerated trailer this trailer remains on site 2 x flatbed trailers with integrated crane Notes All vehicles are articulated lorries i.e. they have a separate tractor and trailer unit. All vehicles when collecting from the originating warehouse site before the event, will, prior to arriving at their respective warehouse, have undertaken other unrelated work that is outside the scope of this project Vehicles when delivering to site ahead of the event, will once they have unloaded (unless otherwise specified), leave the site and go on to undertake other unrelated work that is outside the scope of this project All vehicles when collecting from site after of the event, will, prior to arriving at the site have undertaken other unrelated work that is outside the scope of this project All vehicles when delivering to the return warehouse after the event, will, when they have unloaded and leave the warehouse will go on to undertake other unrelated work that is outside the scope of this project Where trailers remain on site only the tractor units and their drivers leave site and DO NOT stay with the trailers At the event site, all vehicles are loaded / unloaded on-site staff using their own fork-lift trucks. However, the flatbed trailers can be unloaded / loaded with their integrated crane which is operated (only) by the driver, or alternatively they might be unloaded or loaded by the event site staff At the originating / return warehouses etc., vehicles are only loaded / unloaded by fork-lift trucks operated by local site staff not the driver, even the flatbed trailers. Drivers are responsible for overseeing the safe loading and unloading and securing the loads on each trailer at each location Costings All costs are based on a mileage rate, plus a daily rate for those trailers that remain on site. An additional waiting charge (as above) may also apply. Details are in the costings sheet that will follow. Costs include All vehicle costs include diesel fuel, maintenance, insurance, tolls etc All costs include drivers salaries, expenses, training etc. as well as all overheads. No other staff costs are required. You do not need to cover any other staff costs Project costs (except for trailers that remain on site) are only incurred from the time each vehicle arrives at the originating warehouse until it leaves the event site, and then following the event, from when the vehicles arrive at the event site until unloading is completed at the respective return warehouses