PROJECT MANAGEMENT

QUESTION

"All the phases must run consecutive, except for Phase 4 and Phase 5. Phase 4 and Phase 5 can run simultaneously. Phase 6 can only start after both Phase 4 and Phase 5 are complete. All the activities in the Phases are consecutive and have a fixed duration."

It is important to note here that Phases 4 and 5 run simultaneously, the world "simultaneously" here should give you a hint that they are both dependent on Phase 3 and have a finish to start relationship - meaning they both start once Phase 3 has finished - then running at the same time.

Yourr company has been appointed by the Department of Human Settlements to conduct a study in the Merafong City, West Rand District, North West Province. The study entails the investigation of the economic status of the household heads of the household's resident in the Khutsong Informal Settlement. The project must include public participation and community engagements.

1 Duration (man days) 1 1 2 2 3 1 - - 2 1 5 1 The project is set out in the following seven (7) phases: 2 3 Phase 1: Inception 4 Inception Meeting 5 Finalisation of scope and all other arrangements 6 Development of a Project Plan 7 Phase 2: Planning and Mobilisation 8 Delineation of the study area 9 Gather existing information on the study area 10 Identify information gaps 11 Develop a survey questionnaire for pilot survey 12 Discuss survey questionnaire with client and incorporate comments 13 Finalise survey questionnaire for pilot survey 14 Interview and appoint survey workers 15 Train survey workers 16 Phase 3: Execution 17 Conduct a pilot survey 18 Evaluate pilot survey 19 Finalise survey questionnaire 20 Conduct full scale survey 21 Phase 4: Interpretation 22 Capture data 23 Analyse and interpret data 24 Present findings (stakeholder meeting) 25 Phase 5: Public Participation 26 Develop public participation plan 27 Conduct public participation 28 Phase 6: Reporting 29 Develop a research report 30 Submit Research Report to client for comments 31 Incorporate comments and finalise Research Report 32 Phase 7: Close-out 33 Project Close-Out Meeting 34 Develop Project Close-out report 35 Handover of project documentation 36 Submit Final Research Report and Project and Project Close-our report 1 10 5 5 1 NINE 5 5 2 1 2 Project Information: All the phases must run consecutive, except for Phase 4 and Phase 5. Phase 4 and Phase 5 can run simultaneously. Phase 6 can only start after both Phase 4 and Phase 5 are complete. All the activities in the phases are consecutive and have a fixed duration The project team consist of the following: A project manager, a senior consultant and a survey worker. .. The senior consultant will work full time on the entire project. The project manager will work full time on the entire project, but not on the following activities: o Conduct a pilot survey o Conduct full scale survey Th survey worker will only work on the following activities: Interview and appoint survey workers o Train survey workers Conduct a pilot survey O Conduct full scale survey 0 O . One (1) hour of the project managers' labour is equal to a total cost of R1250 (excluding VAT) One (1) hour of the senior consultants' labour is equal to a total cost of R1050 (excluding VAT) One (1) hour of a survey workers' labour is equal to a total cost of R350 (excluding VAT) . The project will commence on 7 September 2020 (inception meeting) Eight (8) hours of labour equals one (1) man day Five (5) man days equals a work week Work weeks are from Monday to Friday . Internal progress meetings should be held in person every two (2) weeks on the last day of the week (first meeting on 18 September 2020) Progress should be communicated to the client every four (4) weeks via email on the last day of the week (first feedback on 25 September 2020) External meetings (excluding public participation meetings) should include disbursements - venue and catering cost (R3,500 per meeting - excluding VAT) All venue and catering arrangements (procurement) must be made 3 working/business days in advance Project management fee is 10% of total labour cost (excluding disbursements) Other disbursements are 5% of total labour cost The project should make a 10% profit on labour cost and project management fees Total budget should be indicated with and without VAT at 15% Based on the information above: 1. 2. 3. 4. 5. Compile a WBS Compile a detailed CPM tabular report and draw appropriate conclusions What are the seven (7) phases start and end dates? What is the minimum time (days) to complete this project? What is the project's completion date? Develop a risk management plan Develop a cost estimate and budget Develop a procurement plan Develop a communication plan 6. 7. 8. 9. 1 Duration (man days) 1 1 2 2 3 1 - - 2 1 5 1 The project is set out in the following seven (7) phases: 2 3 Phase 1: Inception 4 Inception Meeting 5 Finalisation of scope and all other arrangements 6 Development of a Project Plan 7 Phase 2: Planning and Mobilisation 8 Delineation of the study area 9 Gather existing information on the study area 10 Identify information gaps 11 Develop a survey questionnaire for pilot survey 12 Discuss survey questionnaire with client and incorporate comments 13 Finalise survey questionnaire for pilot survey 14 Interview and appoint survey workers 15 Train survey workers 16 Phase 3: Execution 17 Conduct a pilot survey 18 Evaluate pilot survey 19 Finalise survey questionnaire 20 Conduct full scale survey 21 Phase 4: Interpretation 22 Capture data 23 Analyse and interpret data 24 Present findings (stakeholder meeting) 25 Phase 5: Public Participation 26 Develop public participation plan 27 Conduct public participation 28 Phase 6: Reporting 29 Develop a research report 30 Submit Research Report to client for comments 31 Incorporate comments and finalise Research Report 32 Phase 7: Close-out 33 Project Close-Out Meeting 34 Develop Project Close-out report 35 Handover of project documentation 36 Submit Final Research Report and Project and Project Close-our report 1 10 5 5 1 NINE 5 5 2 1 2 Project Information: All the phases must run consecutive, except for Phase 4 and Phase 5. Phase 4 and Phase 5 can run simultaneously. Phase 6 can only start after both Phase 4 and Phase 5 are complete. All the activities in the phases are consecutive and have a fixed duration The project team consist of the following: A project manager, a senior consultant and a survey worker. .. The senior consultant will work full time on the entire project. The project manager will work full time on the entire project, but not on the following activities: o Conduct a pilot survey o Conduct full scale survey Th survey worker will only work on the following activities: Interview and appoint survey workers o Train survey workers Conduct a pilot survey O Conduct full scale survey 0 O . One (1) hour of the project managers' labour is equal to a total cost of R1250 (excluding VAT) One (1) hour of the senior consultants' labour is equal to a total cost of R1050 (excluding VAT) One (1) hour of a survey workers' labour is equal to a total cost of R350 (excluding VAT) . The project will commence on 7 September 2020 (inception meeting) Eight (8) hours of labour equals one (1) man day Five (5) man days equals a work week Work weeks are from Monday to Friday . Internal progress meetings should be held in person every two (2) weeks on the last day of the week (first meeting on 18 September 2020) Progress should be communicated to the client every four (4) weeks via email on the last day of the week (first feedback on 25 September 2020) External meetings (excluding public participation meetings) should include disbursements - venue and catering cost (R3,500 per meeting - excluding VAT) All venue and catering arrangements (procurement) must be made 3 working/business days in advance Project management fee is 10% of total labour cost (excluding disbursements) Other disbursements are 5% of total labour cost The project should make a 10% profit on labour cost and project management fees Total budget should be indicated with and without VAT at 15% Based on the information above: 1. 2. 3. 4. 5. Compile a WBS Compile a detailed CPM tabular report and draw appropriate conclusions What are the seven (7) phases start and end dates? What is the minimum time (days) to complete this project? What is the project's completion date? Develop a risk management plan Develop a cost estimate and budget Develop a procurement plan Develop a communication plan 6. 7. 8. 9