Q. Which risks require a contingency plan and explain the reasons why.

Project: Save the Library

New Holland is a city of 35,000 residents located on the west coast of Oregon near the ocean. It is the largest city in the county and has the countys only schools and only public library.

About 6 years ago, the towns library was damaged in a storm. All the books in the library about 20,000 in all were destroyed along with major damage to the roof and one wall.

For your project, you will restore the citys library. You will need to have fundraisers, fix the roof and one wall, paint the inside of the building, restore the restrooms, install shelving and 10,000 books, install a computer system, a check out desk, and anything else that needs to be done to get the library working again.

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1 PROJECT CHARTER The project charter defines the scope, objectives, and overall approach for the work to be completed. It is a critical element for initiating, planning, executing, controlling, and assessing the project. It should be the single point of reference on the project for project goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it serves as a contract between the Project Team and the Project Sponsors, stating what will be delivered according to the budget, time constraints, risks, resources, and standards agreed upon for the project. 2 PROJECT SPONSOR AND PROJECT MANAGER Cheryl Walker will serve as the Project Sponsor and Haruka Wakui will serve as the Project Managers. 3 PROJECT BUSINESS CASE The purpose of this project is to implement repairs to the New Holland library to allow it to reopen; The library is located in the largest city on the west coast of Oregon. It also is the county's only public library and has been closed for 4 years since the damage occurred. Due to the only one in the county, the number of people coming here is high and frequent. Therefore, the time for repairing should be a year. 4 PROJECT SCOPE This project will restore and repair the library of New Holland. The project will seek to fix the roof and one wall, paint the inside of the building, restore the restrooms, install shelving for 10,000 books, install a computer system and check out desk, along with any other repairs deemed necessary to reopening. The project will seek its funding via fundraising and donations. 4.1 PROJECT DELIVERABLES Milestone Deliverable Estimate damage Estimate cost for fixing wall, roof, bathroom and painting Document cost for buying books Fixing inside Repair of bathroom Repair of wall Repair of roof Painting the inside Paint and color quotes Install shelving units quotes for buying units quotes for installing fee Obtain 10,000 books Report of book donation Install computer system Install check out desk List books need to buy Document computer type Document design and type desk 4.2 DELIVERABLES OUT OF SCOPE Setting up network between devices Hiring or taking part in human resource of the library Recovering and resetting the library's database system Involving in the business operation of the library 5 BUDGET Hour s 40 24 16 Cost explanation Fixing wall Material Labor Fixing roof Material Labor Fixing bathroom Material Labor Painting inside Color Labor Install shelving units Material Labor Obtain 10,000 books Book fee Install computer system Computer fee Software fee Install check out desk Desk fee Estimate cost $5,000 $1,600 $20,000 $960 $5,000 $640 $10,000 $640 $5,000 $200 $1,000,000 16 2 $4,000 $500 $1,000 $1,054,440 Total 6 SCHEDULE Duration: 2 weeks: 11/1/2020- 11/15/2020 Duration: 2 months: 11/16/2020- 12/16/2021 Duration: 3 months: 11/16/2020-1/16/2021 Duration: 2 weeks: 11/16/2020- 11/30/2020 Duration: 1 month: 11/16/2020- 12/16/2020 Duration: 2 weeks: 12/16/2020- 12/31/2020 Approved business plan Building fund Receiving donated books Finding workers Finding librarian Designing card members Fixing Wall Fixing roof Fixing bathroom Painting inside Installing shelving Off day Installing computer system Installing check out desk Installing books Check the system again Library open Duration: 3 days: 12/16/2020 - 12/18/2020 Duration: 5 days: 12/19/2020 - 12/23/2020 Duration: 3 days: 12/24/2020 - 12/26/2020 Duration: 3 days: 12/27/2020 - 12/29/2020 Duration: 3 days: 12/30/2020 - 1/3/2021 Duration: 2 days: 1/1/2021- 1/2/2021 Duration: 1 days: 1/4/2021 - 1/4/2021 Duration: 1 days: 1/4/2021 Duration: 10 days: 1/4/2020 - 1/14/2021 Duration: 1 day: 1/15/2021 1/16/2021 7 PROJECT STAKEHOLDERS Stakeholder Name New Holland Role City Involvement Provide funding/donations Impact Obtained funds will be directly used for library repairs Supervisory direction of library repairs Team Yellow Jacket Project Managers Direct and supervise repair efforts in accordance with Project Charter Oversee PM group Profesora CJ Project Sponsor 8 PROJECT GOALS AND OBJECTIVES Goals Complete physical repair of library Obtain 10,000 books to restock library shelves Install new check out desk and computer systems Reopen the library on January 20,2021 9 PROJECT ASSUMPTIONS Do not have trouble regarding weather or natural disasters. Library provides the list of books that people wants to read No major changes during repairing the library Library will support the project activities when needed 10 PROJECT CONSTRAINTS Current Budget Current Resources Vendor 11 SUCCESS CRITERIA Discrete: Yes/No o Project requirements met o Project delivered on time O Project within budget O Project delivered within scope o Obtained Project Sponsor sign off 12 RISKS Impact Likelih ood Risk Owner PM Group Project Impact-Mitigation Plan Low High # Risk Area 1 Lack of funding 2 More repairs required than originally planned Med High PM Group