Question 4

Analyze the underlined case study and answer the questions based on it. Organizations depend on business consultancy in areas such as accountancy, marketing, law, architecture, just to mention but a few. Thus, a management consultant on job evaluation or grading has used ascending and descending order to grade types of job for decision making and judgment. These require coordination or supervision of continuum of skills and sapiential authority under six grades: A and B under the lower class, grade C and D under the middle management class followed by grade E and F for the top/senior management class. He gave some factors considered in job grading/evaluation system. Among these factors are: Decision-making, Coordination/supervision, Continuum of skills/sapiential authority, Complexity, Variety and Others (preciseness, work pressure, physical effort). Organizational Performance Management thrives on records management in manual and electronic spheres to control staff documents to assist in appraising them by making the necessary references. The benefits are: Preservation of written documents for quick reference by filing methods/systems, Avoidance of misplaced documents using file jacket/folders daily/orderly, Storage/keeping of important/generic documents in restricted/open registries, Institution of paperless/digitized office with ICT/MIS facilities for input and output of data with password/encryption. It must also be noted that it is a career opportunity for people to specialize as a profession/work to earn a living as records/documentation officers. It involves 7 five processes/stages outlined for records life cycle to be followed: Creating, maintaining/using, distributing, storing and disposing documents with archival periods for short/long span. Objectives and targets needed for staff performance appraisal forms require a minimum of three to a maximum of five areas concerning assigned duties using infinitive verbs for planning responsibilities. Some of the verbs are: To prepare, To submit, To perform, To file, To process, Others (to check, to execute, to organize, to supervise, to assist, to report, to inform, etc.).

a) Outlining five factors considered in job grading when it comes to T.T Pattersons (1950), expatiate the six job grades (A-F) he propounded.

b) Appraising records management in performance appraisal, evaluate its significance.

c) Designing a two-column template, list five infinitive verbs used by an appraisee to plan his/her objectives and targets of delegated tasks.