Records Management

Index, Code, and Sort Records

In this activity, you will practice using alphabetic indexing rules 14 to index, code, and sort names.

1. Index each name in the table. Code each name by writing each unit of the filing segment in the appropriate column.

	Filing Segment	Order	Key Unit	Unit 2	Unit 3	Unit 4	Unit 5
1.	KRTV Television
2.	LTL Trucking (Little, Trent, and Lyle Trucking)
3.	Jason W. Minzer
4.	The Northern Nannies
5.	Keebler & Martin Consulting
6.	Martins Electronics
7.	Little Ones Nursery
8.	Lyle Business College
9.	Kenneth Little Construction
10.	# One Print Shop
11.	N-R-Getic Delivery Service
12.	Nu-Hope Natural Foods
13.	Lisa Newton-Little

14.	Karen Keebler Bakery
15.	Nu-Skin Cosmetics
16.	Beatrice Lugo
17.	North-to-South Distribution, Inc.
18.	San-li Liang
19.	KKJZ Radio
20.	Little-to-Big Clothing Store
21.	Keepem Flying
22.	Lucinda W. Martin
23.	Joseph H. Karner
24.	Jason Medina
25.	Laura N. Little

2. Determine which names should have cross-references. Using the cross-reference blanks, write the letter of the original name plus an X. Then write the cross-reference.

3. Add the names you prepared as cross-references to the bottom of the table with the other names. Code the cross-reference names by writing each unit in the appropriate column.

Cross-Reference	Cross-Reference
Cross-Reference	Cross-Reference
Cross- Reference	Cross-Reference

4. Compare the key units and the other units, if needed, to determine the correct alphabetic filing order for the names, including the cross-references. Indicate the correct filing order by writing numbers beside the names in the Order column.