Respond by writing an Email as outlined below. Remember the principles of Routine Messages as studied in class.

CASE

Along with your parents, brothers, and sisters, you own a share of a growing family business with 55 employees. As the head of the Purchasing Department, you realize that the business must keep better track of purchases. Some employees use the company purchasing order forms, but others submit sloppy emails or hand written notes that are barely legible. Whats worse, you are not sure whether the requested purchase has been authorized by the budget manager. You talk to the family management council and they urge you to establish a standard procedure for submitting purchase requests. You have decided all purchase requests must now be downloaded from the company internet to provide faster service, employees should fill out the new purchase request form; this process may be done manually or digitally. Employees must include complete information for each requested purchase date, quantities, catalogue number, complete descriptions, complete vendor mailing address and contact information, delivery requirements and shipping methods. The purchasing department should be sent the original, and a copy should be kept by the requesting employee. An important step in the new procedure is approval by the budget manager on the request form. That is, employees should talk to the budget manager to receive approval before submitting the purchase request.

ASSIGNMENT DETAILS

1. As the Purchasing Department manager Phillip Robertson, write a detailed Memo to all employees informing them of the new procedure.

2. All purchases must be downloaded from the company intranet (http://www.lynch.org using the purchase request form.

3. Using the 3x3 process as referred to in your online textbook to complete your information.

INCLUSION

Your Memo should contain the correct format

Organization of information throughout the document

Remember to include the link for the purchasing form