Short Individual Assignment 6: Closing the Project & Lessons Learned is due on Sunday, April 30, 2023, at 11:59 pm.

This assignment has 30 points.

First, read the scenario including the background and challenges the project team faced. Then, read the instructions and questions carefully.

Scenario: Closing the "Hospital Management System" Project and Lessons Learned

Background: You are a project management student who recently completed an internship with a team that managed the "Hospital Management System" project. The project involved creating a comprehensive system for a medium-sized hospital, including a website that allows patients to schedule appointments, check previous appointments and test results, and make payments.

The project had a budget of $5 million and a timeline of 18 months. The project team consisted of a project manager, software developers, designers, content creators, and testers. The stakeholders included hospital administration, medical staff, patients, insurance companies, and local government agencies.

During the project execution, the team faced several challenges:

Inadequate risk assessment: The stakeholders were identified as one of the sources of risks, but the project team failed to perform a thorough risk assessment, leading to unexpected delays and issues during the project. The hospital administration had concerns about patient data privacy and security, which were not addressed early in the project, resulting in additional time spent on modifying the system to meet privacy and security requirements.

Scope changes: The hospital administration requested several additional features after the project was already underway. These features included integration with telemedicine services, a mobile application for patients, and advanced reporting capabilities for hospital staff. These scope changes resulted in increased costs and timeline adjustments.

Integration with existing systems: The project team faced difficulties integrating the new hospital management system with the hospital's existing software and hardware infrastructure. This included compatibility issues with legacy systems, lack of proper documentation for existing systems, and the need for additional training for hospital staff on how to use the new system effectively.

Resource constraints: The project team faced challenges in recruiting experienced software developers and designers who were familiar with the healthcare industry's regulations and requirements. This led to a learning curve for the team members, causing delays and additional costs for training and knowledge transfer.

Despite these challenges, the project team successfully completed the hospital management system, and it has been well-received by the hospital administration and patients.

Instructions:

1. Read the "Hospital Management System" project background carefully.
2. Evaluate the case study and consider the challenges faced during the project and the potential lessons that can be learned from those challenges.
3. Based on your evaluation, answer the two questions below.

Question 1: How could the project team have better anticipated and mitigated the challenges faced during the "Hospital Management System" project?

Question 2: Explain the significance of capturing lessons learned in the project management process and how the lessons learned from the "Hospital Management System" project can be applied to future projects.

Submission: Prepare a Word document with a minimum of 250 words, discussing your evaluation of the case study and providing detailed answers to the two questions. Be sure to use examples from the case study to support your answers.

Grading Criteria: Your assignment will be graded based on the following criteria:

1. Evaluation of the case study: Demonstrates a clear understanding of the "Hospital Management System" project and its challenges.
2. Answer quality: Provides well-reasoned, insightful answers to the questions, supported by examples from the case study.
3. Writing quality: Presents ideas in a clear, concise, and well-organized manner, free of grammatical and spelling errors.