Students are required to engage in a practical exercise where they will collect, analyse, and prepare key procurement documents related to a hypothetical project. This assignment is designed to simulate real$-$world project procurement scenarios and requires students to demonstrate their understanding of procurement processes, document preparation, and strategic analysis.

Task $1$: Collection of Key Procurement Documents $(15$ Marks$)$

Identify and collect the following procurement documents relevant to a hypothetical project of your choice:

$1\mathrm{.}1$ Request for Proposal $($RFP$)$: Draft a comprehensive RFP for a critical component of your hypothetical project.

$1\mathrm{.}2$ Procurement Plan: Develop a procurement plan outlining the procurement needs, sourcing strategy, and timeline.

$1\mathrm{.}3$ Contract Template: Provide a standard contract template tailored to your hypothetical project, including payment terms and conditions.

$1\mathrm{.}4$ Bid Evaluation Criteria: Create a detailed bid evaluation matrix that will be used to assess supplier proposals.

Note: Students you are encouraged to use industry$-$specific templates and tailor them according to the project's requirements.

Task $2$: Analysis of Sourcing Strategies $(15$ Marks$)$

Critically analyse the sourcing strategies that you have employed in the procurement plan:

$2\mathrm{.}1$ Sourcing Strategy Justification: Provide a rationale for the selected sourcing strategy, considering the project's scope and objectives.

$2\mathrm{.}2$ Risk Analysis: Conduct a risk analysis of the sourcing strategy, identify potential risks, and propose mitigation strategies.

$2\mathrm{.}3$ Supplier Selection Process: Explain the process and criteria for supplier selection, emphasising the importance of alignment with project goals.

Task $3$: Legal and Ethical Considerations $(10$ Marks$)$

Examine the legal and ethical aspects associated with the procurement process:

$3\mathrm{.}1$ Contract Law Application: Discuss how contract laws in South Africa apply to the contract template you prepared.

$3\mathrm{.}2$ Ethical Procurement Practices: Identify and discuss ethical considerations in the procurement process, providing recommendations for maintaining integrity and transparency.

Task $4$: Reflection on Procurement Closure $(10$ Marks$)$

Reflect on the project procurement closure process:

$4\mathrm{.}1$ Procurement Closure Procedures: Describe the procedures required to close procurement activities in your project successfully.

$4\mathrm{.}2$ Lessons Learned Documentation: Develop a lessons$-$learned document that captures the key takeaways from the procurement process and provides recommendations for future projects.