The Memo

This is usually a one$-$page internal communication documents for a firm. There are numerous validate memo formats, but the one outlined below is the one I want you to use for my class.

Format

Date: $($relevant date stamp$)$ Required

To: $($the decision$-$maker in the firm$)$

From: $($you$)$

Subject: $($problem statement$/$issue question $$ same as that which appears in both Executive Summary and Full report$)$

Recommendation:

a statement of what the proposed solution is and why, along with a relevant timeline, if necessary

All key action plan implementation steps along with the justification for each step

A control and feedback$/$feed forward mechanism

A contingency plan

The Executive Summary

The purpose of this document is to give a short, precise, statement of the subject and key $($main$)$ recommendations of the report. If you could only write two pages about the content of your report, what would it be$?$ This document is meant to stand alone$-$ giving enough detail to the reader to guide the basic implementation of the action plan detailed in the full report.

The form is as follows:

A short $4/5$ line paragraph introducing the key facts and information. This section always ends with the same problem statement$/$ question that appear in the full report.

A statement of the recommended solution$($s$)$ along with its justification and timelines $($if possible$)$

A step$-$wise action plan of what needs to be done and why, along with any other limiting or relevant factors

A control and feedback$/$forward system is a must step in the action plan $($what to measure, the measurement tool, the accuracy of measurement needed, how often a measurement should be taken, and the maximum allowable deviation from set$-$point before corrective action is required$).$

A contingency plan $$ what to do if the plan needs corrective action. Identify the step in the plan that if something went wrong, would likely cause significant deviation for planned or projected results; then detail how the correction to get things back on track should be carried out.