Understanding the basic organization and expectations for good- and neutral-news messages will help you build goodwill and maintain your professional credibility in business relationships. These questions review the basic good- and neutral-news guidelines for messages.

Which of the messages should always follow a deductive outline? Check all that apply.

Routine claim messages

Persuasive claim messages

Appreciation messages

Read the appreciation message email from Nannon, and then answer the corresponding question.

To: Jason Park

From: Nannon Gibreault

Subject: Lunch meeting follow-up

Hi Jason,

[1] Meeting with you was great. [2] I really enjoyed hearing about your current consulting project. [3] Thank you for making my day brighter.

Regards,

Nannon Gibreault

What is the best revision for sentence 3?

No revision is needed.

Thanks for meeting me. Perhaps we can get together again once I have implemented some of the ideas we discussed.

Thank you for taking the time to meet with me; I hope we can do it again.

Read the scenario about routine messages, and then answer the corresponding question.

Tyson is preparing a routine claim message. His laptop computer is not functioning properly, and he needs to have the hard drive replaced. The computer is still under full warranty, so repairs will be covered.

What advice would you give Tyson as he prepares his routine claim message? Check all that apply.

Include only relevant information.

Use a direct approach.

Avoid using a hostile tone.

Routine request messages most often solicit a favorable response. What advice should you follow when preparing a favorable response to a routine request?

Use an inductive approach to organize your response.

Provide specific details and follow-up contact information.

Use a dismissive tone because the questions are irrelevant.

Read the scenario about extending credit, and then answer the corresponding question.

Alan works for an online retailer. He has been asked to prepare a message extending credit offers to new customers who purchase more than $100 in merchandise. Because Alan has never written a message extending credit, he needs your advice.

What advice would you give Alan?

Open by explaining why credit has been extended.

Communicate a genuine desire to build a strong business relationship.

Explain competitors rates and regulations in relation to Alans company.