Why is using spreadsheet software a helpful tool for an accountant? A spreadsheet is an easy way to store all different kinds of data. Businesses across the world use spreadsheets to keep track of their business accounts. You can enter formulas that will do all of your business calculations as you go. You can keep track of your business spending on a spreadsheet. You can create custom budget spreadsheets to manage your income and your expenditures. Data in a spreadsheet can be used to create charts that can then be used for reporting