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MEMORANDUM

DATE: April 20, 200x
TO: Department Heads, Managers, and Supervisors
FROM: Donna Cooper-Grey, Director, Human Resources
SUBJECT: Submitting Appraisals of Performance by June 1

This is to inform you that performance appraisals for all you employees must be submitted by June 1. These appraisal are especially important and essential this year because of job changes, new technologys and because of office reorganization.
To complete your performance appraisals in the most effective way, you should follow the procedures described in our employee handbook, let me briefly make a review of those procedures;
1. Be sure each and every employee has a performance plan with three or 4 main objective.
2. For each objective make an assessment of the employee on a scale of 5 (consistently exceeds requirements) to 0 (does not meet requirements.
3. You should identify three strengths that he brings to the job.
4. Name 3 skills that he can improve. These should pertain to skills such as Time Management rather then to behaviors such as habitual lateness.
5. You should meet with the employee to discuss his appraisal.
6. Then, be sure to obtain the employees signature on the form.
We look upon appraisals as a tool for helping each worker assess his performance. And enhance his output. Please submit and send each employees performance appraisal to my office by June 1. If you would like to discuss this farther, please do not hesitate to call me.