When you read this email, you€™ll know that it was sent in anger. (This is adapted from a real email for a similar situation.)
First, discuss the issues in class. What went wrong? How would the audience (university employees) likely have reacted to this message? What was the intended communication objective? Did it likely achieve that objective?
Next, revise the message. The request is legitimate, but the approach and tone are not. Also consider the timing. How much time will people need to file or delete messages from their inboxes (probably more than one day)?
Finally, compare your version with two others in class. How do they differ? What are the best parts of each version?

Email Dslicto JunkReply Rapty All Forward PrintRi Do To: From: IT Department Subject: Big Problem with Email All Employees Hi Everyone You all obviously have no respect for our email system. Your inboxes are much too big, and we are often having to recover lost information. I have better things to do! Also, big inboxes slow down the server. Starting tomorrow, we ill check all inboxes. If you have more than 250 messages, then your inbox will be temporarily removed, and you'll have to follow instructions in order to get it back This is easy to avoid! Just take a few precious minutes out of each day, and move emails to folders where they belong.. or delete them Jack PS. Congratulations, Corey Shields, you have the biggest inbox with 6,921 messages