A Project Management Plan is a project management document that outlines the details of what, how, when and what if of a project's execution. It is presented in a well-structured written document to all key stakeholders so that they can gain a comprehensive understanding of the plan to execute the project. A PMP is essential to project success, and it causes failure if we don't get it right in the first place. The Risk Analysis using the Risk Matrix is based on two factors: the likelihood that the risk event will occur, and the potential impact that the risk event will have on the project. In other words, it's a useful tool that helps you visualise and understand the risk so that we can make good recommendations to the project. A thorough understanding of how to write a Project Management Plan and Risk Analysis must be demonstrated in this assessment. The learning outcomes you will demonstrate in performing this assessment includes: LO1: Interpret the IT objectives and project expectations of a business stakeholder. LO2: Predict risks and problems associated with the effectiveness and timeliness of IT projects. LO3: Recommend pre-emptive solutions and mitigation strategies for the risks and problems that emerge in IT projects. LO4: Develop a comprehensive project plan, inclusive of budgets and Gantt charts, via the use of project management software. Page 2 Kaplan Business School Assessment Outline Assessment Instructions Based on your approved business case, you are required to create a Project Management Plan to cover the following: 1. Executive Summary a) Provide a high-level introduction of what your report will cover about the Project Management Plan b) Include the purpose of the Project Management Plan 2. Project Goals a) Include a summary of what the project will achieve (at least 4) 3. Scope Statement a) Expand the 2-levels WBS in assessment 1 into a 4-levels WBS (refer to below example) The WBS will outline what are in-scope b) Out of scope (at least 4) This section details the work which are not included in this project so they should not be performed WBS Example 4. Time Management a) Develop a Gantt Chart using MS Excel, GanttProject, or ProjectLibre based on the WBS Demonstration will be covered in Week 8 (Project Management Tools) 5. Cost Management / Budget a) Develop a budget plan based on the WBS (Cover all level 4 WBS items) a table to list items based on WBS and calculate the estimated cost WBS items Estimated Cost Item 1 $3200 New Software Project 1.1 Design Phase 1.2 Programming Phase 1.3 Testing Phase 1.1.1 First Design Phase 1.1.2 Second Design Phase 1.1.1.2 Design Task #2 1.1.1.1 Design Task #1 1.1.2.1 Design Task #3 1.1.2.2 Design Task #4 1.2.1 Programming Task #1 1.2.2 Programming Task #2 1.3.3 Testing Task #3 1.3.2 Testing Task #2 1.3.1 Testing Task #1 Page 3 Kaplan Business School Assessment Outline TOTAL $.... 6. Team Management a) Develop a team / recourse plan (at least 6 team members) Hint: a table to outline: Name, role, skills 7. Communications Plan a) Develop a communications plan by using communication matrix (at least 6) Communication Type Objective Meeting type Frequency Audience Owner Outputs Example: Start-up Meeting Introduce the project team and the project. Review project objectives and management approach. Face-to-face / Conference call Once off Sponsor Project, Team Stakeholders Project Manager Project description. Meeting Minutes. 8. Risk Analysis a) Analyse the risk by using Risk Matrix to cover: The major risks (at least 6) Their likelihood (rate 1 - 5), the consequence on the project (rate 1 - 5) The cause of the risk The response that will be undertaken The resources that will be used in the response The owner of the risk is in terms of monitoring, acting, and reporting b) Provide at least 3 recommendations based on the risk analysis