Assessment 2 - Case Study Instructions: You need to analyse two different case scenarios and complete tasks mentioned after each scenario. You need to demonstrate your ICT PROJECT MANAGEMENT ability to finalise project budget, human resource management and quality management. Duration: Trainer will set the duration of the assessment. Evidence required: Tasks Evidence Submission Project Cost A completed Gantt chart with appropriate resources In printing Management allocated A budget report Project Human A paragraph (not more than 300 words) explaining In printing Resource changes from the original plan to the new plan Management Screen shot of a new budget report Screen shot of the "Resource Usage" view to see each person's work each monthCase scenario 1 Windsor Institute has 50 employees and wants to increase employee productivity by setting up an internal software applications training program. The training program will teach employees how to use Microsoft software programs such as Windows 8 and Office 2010. Courses will be offered in the evenings and on Saturdays and taught by qualified volunteer employees. Instructors will be paid $30 per hour. In the past, employees were sent to courses offered by local vendors during company time. In contrast, this Internal training program should save the company money on training as well as make people more productive. The Human Resources department will manage the program, and any employee can take the courses. Employees will receive a certificate for completing courses, and a copy will be put in their personnel files. The company needs to set up a training classroom, survey employees on desired courses, find qualified volunteer instructors, and start offering courses. The company wants to offer the first courses within six months. One person from Human Resources is assigned full time to manage this project, and top management has pledged its support. Four people from various departments (Mike Smith and Lisa Robbins from IT, Jim Mulcahy from Marketing and Bill Jones from Corporate) are available part time to support the full-time Human Resources person, Terry, on the project. Assume that Terry's hourly rate is $30. Two people from the Information Technology department will each spend up to 25% of their time supporting the project. Their hourly rate is $40. One person from the Marketing department is available 25% of the time at $30 per hour, and one person from Corporate is available 30% of the time at $25 per hour. Project Summary Project name Software Application Training Project Sponsor name John Daly Sponsor department IT Type of project T Training Project description Internal IT Training held during evening hours in Microsoft products Project manager Project Manager Team members Terry Reed, Mike Smith, Lisa Robbins, Jim Mulcahy & Bill Jones Date project was proposed 01/05/11 Date project was approved or 15/05/11 denied Initial cost estimate $150,000 Initial time estimate 120 Days Dates of milestones Started - 16/05/11, Completed - 3/10/11 (e.g. project approval, funding approval, project completion)Actual cost $119,954 Actual time 108 Days Location Internal Gantt chart (incomplete): Name Duration Start Finish Prede.. B Internal IT Training 1 10 days 16/05/11 0:00AM 14/10/11 5:00 PM Research existing software In use. Why do they need to move 8 days 16/05/11 8100 AN 26/05/11 6100 PM Review off the shelf training materials from three major vendors and decide which materials 5 day's 26/05/11 8:00 AM 1/06/1.1 5:00 PI Negotiate a contract with the selected vendor for its naterisks. 33.333 dry: 2106/1 1 8:00 AM 19/07/11 10:40 AM Develop communications information about this new training program. Dipjeminate the infon Bday 19/07/1 1 10:40 AM 29/07/1 1 10:40 AM Create a survey to determine the number and type of courses needed and employees'pref 3 days 29107/11 10:40 AM 5/011 10:40 AM Administer the survey 4 days 5 00/11 10:40 AM 11/00/11 10:40 AM Solicit qual fied volunteers to teach the courses. 10 days 11/08/11 LONO AM 26/08/11 LONO AM Review resumes, Interview candidates for teaching the courses, and develop a list of prefer 10 day's 25/08/11 10H0 AM B/09/1 1 10:40 AM Coordinate with the Facilities department to build two classrooms with 20 personal computer 100 dry's 16/05/11 8:00 AM 30 00/11 5:00 PM 11 Schedule courses. S dry 809/1 1 10:40 AM 15/09/11 10:40 AM 12 Develop a For system for signing up for classes. 5 day 15/09/11 10:40 AM 20109 11 10:40 AM 13 Develop a course eveluation form to assess the usefulness of each course and the instructs 16.607 days 22/09/11 10:40 AM 14/10/11 5:00 PM LZ 14 Review Project + Last Min Changes 2 days 3/10/11 8:CO AM +/10/11 5100 PM Task: Project Cost Management ) Enter information provided above about time and hourly wages into the Resource Sheet. Assume that the cost to build the two classrooms will be $100,000 and enter it as a fixed cost. b) Using your best judgment, assign resources to the tasks(refer to the incomplete Gantt chart) . c) View the Resource Graphs for each person. If anyone is over allocated, make adjustments. Take screen shot of the budget report Task: Project Human Resource Management a) Assume that the Marketing person (Jim) will be unavailable for one week, two months into the project, and for another week, four months into the project. Make adjustments to accommodate this unavailability, so the schedule does not slip and costs do not change. Document the changes from the original plan and the new plan. o) Add to each resource a 5% raise that starts three months into the project. Screen shot a new budget report. c) Use the Resource Usage view to see each person's work each month. Screen shot a copy