Ch. 5 E-mail Message Assignment

Scenario: Our company is hiring new employees. I have scheduled three appointments to interview applicants for the position of project manager. All of these appointments are for Thursday, November 5. However, I must now travel to Atlanta that week and therefore will be unable to keep those appointments.

I am asking you to reschedule those appointments for one week later. I would also like a brief background summary for each candidate.

Although frustrated, you have called each person and are lucky to arrange these times. Saul Salazar, who has been a project manager for nine years with Summit Enterprises, agrees to come at 10:30 a.m. Kaitlyn Grindell, who is a systems analyst and a consultant to many companies, will come at 11:30. Mary Montgomery, who has an MA degree and six years of experience as a senior project coordinator at High Point Industries, will come at 9:30 a.m.

You are also wondering whether I forgot to include Bertha Ho, operations personnel officer, in these interviews. Ms. Ho is usually part of the process.

Your task: Please write an e-mail to me in response to the scenario above that includes all of the information I requested, and send it to me at Kristen.Murphy@iavalley.edu. This assignment is worth 100 points and is graded using the rubric posted to this weeks folder in Blackboard. Dont forget to proofread your e-mail before sending, and please see the tips for e-mail formatting document for help with formatting/structure, if needed. You can also use the writing plan for e-mail replies and/or the sample memo response below for help with organization of your e-mail.

Writing Plan for E-mail Replies:

• Subject line: Summarize the main idea
• Opening: Start directly by responding to the request with a summary statement.
• Body: Provide additional information and details in a readable format.
• Closing: Add a concluding remark, summary, or offer of further assistance.