please halp in makinend the rfp

please help in making the rfp

Request for Proposal (RFP) Exercise - Alumni Information System Seaside College is a small liberal arts college in North America, with 5,000 students and about 30,000 alumni. It has been using Microsoft Excel to manage alumni information and email for communication (e.g., a monthly newsletter). The College has recently released a strategic plan that aims for growth in enrolment ( 8,000 students) and greater alumni engagement. Nevertheless, employees at Alumni Relationship Office have been complaining about the lack of rich information on alumni. For instance, the information on file typically includes Yone's name, address, email address, year of graduation, and employer. Also, access to the information is limited. Professors who would like to look up alumni and invite them as guest speakers do not have access to the information. The College is considering an overhaul of the technology used for alumni engagement/management and is looking for a solution from a vendor. The new solution will help employees at Alumni Relationship Office build better profiles of alumni (i.e., more information fields), automate the processes of communication (e.g., signing up for events), and enable new engagement opportunities. It seems a web-based and/or cloud based solution will be necessary given that most alumni are in other jurisdictions, though security could be a concern. $50,000 have been earmarked for this solution, with the potential of going up to $100,000. The Vice President, Dr. L. King, is taking the lead. He would like to send a request of proposal to a few vendors and have them submit their proposals to him by email (lking@seasidecollege.edu). His plan is to send the request out before the Fall semester ends in December and have the proposals submitted by Jan 31 of the following year, which will give him enough time to make a decision by the end of April. The new solution will be implemented in Summer (May-August), with September 1 as the rollout date. Seaside College has a very small iT group that will not be able to provide support for the new system after it is in place. Vendor support will be needed. The assignment is to develop an RFP for Dr. King, - Research what a typical RFP should include - Determine what Seaside College needs based on the information above - Study what additional function/feature may be useful to Seaside College - Create an RFP (less than 5 pages, single spaced) that helps Seaside College acquire an ideal solution - (Online templates could be used)