TOOL$-$PLAN: Risk Assessment Tool $($Sept$-$Dec $2024)$

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Project Overview:

The EU AI Act Risk Assessment Tool project will span from September to December $2024$ and focuses on delivering a functional risk assessment tool to help AI system providers and regulators evaluate compliance with the EU AI Act. The project plan outlines activities, requirements, and extensions, as well as a work schedule for internal meetings and deliverables.

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$1.$ Activities:

$1.$ Requirements Gathering $($Sept $2024)$:

o Identification and documentation of the technical, infrastructure, and UI$/$UX needs for the tool.

o Collaborate with stakeholders $($legal experts, UI$/$UX designers, tech team$).$

o Review compliance and legal requirements from the EU AI Act, GDPR$,$ and Greek regulations for Trustworthy AI$.$

$2.$ Tool Design $($Sept$-$Oct $2024)$:

o Design the user interface $($UI$/$UX$)$ with a focus on usability, transparency, and legal references $($e$.$g$.,$ GDPR$,$ AI Act$).$

o Develop a mockup of the heatmap and phase bar functionality.

o Create a detailed technical blueprint for the tool's architecture.

$3.$ Development & Coding $($Oct$-$Nov $2024)$:

o Develop the risk analysis engine.

o Integrate legal references into the system $($e$.$g$.,$ GDPR$,$ AI Act$).$

o Set up a secure environment for data handling and encryption.

o Create a legal library of RAGs $($Regulatory AI Guidelines$),$ starting with GDPR and Greek Trustworthy AI$.$

$4.$ Testing & Feedback $($Nov$-$Dec $2024)$:

o Conduct internal and external user testing.

o Test compliance accuracy with GDPR and Greek AI regulations.

o Gather feedback from key stakeholders and make necessary adjustments.

$5.$ Final Deployment $($Dec $2024)$:

o Ensure the final version of the tool is tested, validated, and deployed.

o Provide training materials and documentation for AI providers and regulators.

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$2.$ Needs:

$$ Tech$-$Needs:

o High$-$security data infrastructure for handling sensitive information $($AI inputs, risk profiles$).$

o Backend development for the risk engine and legal compliance integrations.

o Frontend development for UI$/$UX design with heatmap, phase bar, and risk levels.

o Data storage and encryption for compliance with GDPR$.$

$$ Infrastructure$-$Needs:

o Secure hosting environment for deployment $($on$-$premise or cloud$-$based, ensuring GDPR compliance$).$

o Access to legal libraries $($GDPR$,$ Greek Trustworthy AI$,$ and other relevant regulations$).$

o Integration with public and private databases for risk identification and tracking.

$$ UI$/$UX:

o Clear and intuitive user interface.

o Easy$-$to$-$navigate risk heatmap and lifecycle phase bar.

o Real$-$time updates based on user input and compliance flags.

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$3.$ Extensions:

$$ Library of Legal RAGs $($Regulatory AI Guidelines$)$:

o Build an extendable library that includes core legal references from the EU AI Act, GDPR$,$ and Greek Trustworthy AI guidelines.

o Ensure regular updates based on legal changes or additions to AI regulatory frameworks.

$$ Greek Trustworthy AI Integration:

o Incorporate Greek Trustworthy AI requirements into the system to provide legal references and compliance checks specific to AI systems developed or deployed in Greece.

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$4.$ Internal Work Plan $($Days$/$Meetings $$ TBD$)$:

$$ Kickoff Meeting $($Early Sept $2024)$:

o Establish the project scope, objectives, timeline, and responsibilities.

o Finalize technical requirements and legal frameworks.

$$ Weekly Progress Meetings $($Sept$-$Dec $2024)$:

o Review progress on tool design, development, and testing.

o Discuss and resolve any issues or bottlenecks in the technical or legal implementation.

$$ Mid$-$Development Review $($Mid Oct $2024)$:

o Assess progress of the tool's development, including legal library integration and technical compliance.

$$ Pre$-$Deployment Review $($Late Nov $2024)$:

o Conduct final testing and legal review to ensure the tool meets all compliance and user needs.

$$ Project Wrap$-$up & Deployment $($Dec $2024)$:

o Finalize documentation and training for users.

o Deploy the tool and confirm it meets all technical, legal, and user requirements.

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$5.$ Extensions $($Future Updates$)$:

$$ Additional Regional Legal Integrations:

o Expand the legal RAG library to include other international regulations $($e$.$g$.,$ U$.$S$.,$ China$).$

$$ AI System Expansion:

o Adapt the tool to analyze more advanced AI systems, including General Purpose AI $($GPAI$).$

$$ Ongoing Maintenance and Compliance Updates:

o Plan for post$-$launch maintenance, ensuring the tool stays up$-$to$-$date with evolving regulations and user feedback.

ensuring it meets all legal, technical, and user requirements by the end of December $2024.$

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