Email Case Write an email for the message called for in the situation described, using reader-focused language and a professional tone. Although the case below provides the main information needed, it may contain unnecessary information, and the information is not well-organized. Remember, it is your job to include what you think is necessary and omit information that is redundant or irrelevant. You must also correct grammar errors. Be sure to maintain a professional tone appropriate for business communication. Remember to organize the information effectively and make up additional information if appropriate to help you achieve your purpose. Avoid copying phrasing from the case below, from a textbook or from other samples. Use all the techniques learned so far in this course to write a clear, professional email message. Include a "header" at the top with the fields your email program creates for you (To:, From:, Date:, Subject:, CC:, Attachment:). For readability, use a direct opening with the "main idea first." Be concise, and use at least one list (bullets) and white space as "reader access techniques." Include a closing (e.g., "Thank you," "Sincerely," "Best regards,") and your name and "signature" (usually your name plus your position/department and possibly your contact info beneath) under your final "action paragraph." Use the writing process: Think about your audience and their questionseeds, then plan and write a draft. Remember to proofread and revise as necessary. Read this case carefully before you begin to compose your message. 4 Case details You're an administrative assistant at a small manufacturing company. The company, Best Bikes, designs and manufactures specialty mountain bikes. They are located at 555 Seymour St, Vancouver BC V6N 3J9. The company has been doing really well lately, the bikes are becoming well known and popular. The company prides itself on being a small family-run business. Best Bikes wants to host staff training. Best Bikes also wants to reward the employees for a job well done by providing a fun activity after the staff training! Today, you have a meeting with your manager, Sue Sapphire. Sue: You: Sue: I've got a new task for you. Really? Something interesting, I hope. Yes, this is a fun one! The company wants to have everyone attend staff training and then unwind afterwards with a fun activity. You: Oh wow! That sounds neat. Is everyone required to attend? Sue: No, we'll make it optional, but I think most employees will want to attend. After the training, we want to have everyone go on a boat cruise to celebrate how well our company has been doing and how hard everyone has been working. Who wouldn't want to do that instead of working? Yes, sounds awesome! So what do you want me to You: do? Sue: I've already set everything up: the speaker and the boat cruise. I just need you to organize the information and send out an email to all employees to let them know the details. You: I see. No problem! Sue explains all the details to you, and you take extensive notes. Below are your badly organized, horribly written notes. You're not worried about the state of your notes- you know you'll take the time to clearly organize and proofread your notes as you compose the email Sue asked you to send. Speaker content-conflict management skills--half day/five hours 9 am-2pm in the afternoon. With a break for free lunch which the company will be providing. July 15-location is Holiday Inn, room 201. Starts at 9am in the morning. Employees can be claiming for travel [maximum $28]. Leader is Dean Diamond. Sign up sheet in kitchen. The company is paying all fees so no worries about that. Attendance is not required, but hey, I don't want to be organizing this for nothing and some people around here could really use a tip or two on getting along with others! Plus we can all have fun on the boat cruise! What else do they have to do?-Have to inform clients that we will not being available on July 15 [all day]. Every employee have to read workshop manual before attending--can pick up material at my desk. No registrations after deadline [July 8] or catering numbers will be off. Dean Diamond trains police and emergency service workers at the Justice Institute. Boat cruise from 3pm in the afternoon until 7pm. Sandwiches and soft drinks will be provided by the company for free! Yippee! This is gonna be fun. How to start? Each and everyone are invited to attend a super-dooper workshop, celebrating on a boat cruise, free food will be eaten by everyone! Your task Select which information is relevant, organize it logically, and write the email message to all employees. Make the tone persuasive and professional--you want the staff to attend even though it is not required