i have to draft a announcement email, points which should be on focus are given above , rest you can read the summary given below ... thanks

thanks in advance

Task 3: Draft an Announcement Hello Prabhjeet, I appreciate you putting together the high level points that I should be emphasizing from the downsizing plan. Now I know there is no way for us to get out ahead of these rumors - but I think that is is clearly time that we made an internal statement to all of the Bolt staff. I am writing now to ask you to draft the announcement to all employees. We know that announcement will have to be very carefully written. Terminating people is one of the hardest things a company has to do and is painful for all involved. Of course, the employees who lose their jobs absorb the most pain. But, it is also painful for the managers who have to convey the news and all of us left behind. Our friends (dare I say part of the family?) will be missing from the workplace. For all of us, this decision, in many ways, is bad news. Don't get me wrong. There are some positive sides of this. Our partnership with Nigik Robotics will take us into the future and will be a huge leg up for Bolt in the industry. While the partnership will have many benefits for the company, I've talked to Hentrai and we've decided not to emphasize it. Instead I want this announcement to focus on the employees being let go, including topics like the considerable severance packages, the re-skilling to save jobs, and the proposed transition program. On the day we make this announcement, the affected employees will be told face-to-face by their shift supervisors and manager. HR will be there to assist and describe all the outplacement help we will offer. But, we need to carefully craft an announcement that will be read to the rest of our employees at the town hall meeting we will hold at noon that day. At the time the announcement is made orally, it will also be distributed by email to employees. A copy will also be provided to the press along with a press release crafted just for them. What I'm asking you to do is craft a draft of the email we will send to all employees an email that will be used as the basis for the oral announcement, too. 11:06 AM ENG On the day we make this announcement, the affected employees will be told face-to-face by their shift supervisors and manager. HR will be there to assist and describe all the outplacement help we will offer. But, we need to carefully craft an announcement that will be read to the rest of our employees at the town hall meeting we will hold at noon that day. At the time the announcement is made orally, it will also be distributed by email to employees. A copy will also be provided to the press along with a press release crafted just for them. What I'm asking you to do is craft a draft of the email we will send to all employees - an email that will be used as the basis for the oral announcement, too. Carefully consider your wording when you are drafting this message. Remember that not only our employees but the press and ultimately, our suppliers, customers and competitors will see it as well. TT Keep that in mind as you write. Please send me your draft in the body of an email when you're finished. No need to respond to this message before your draft is complete. Celine The information that follows is highly confidential. If you believe you have been erroneously provided this information, please inform Ms. Celine Devray directly. Bolt Plastics Inc. is a medium-sized manufacturing firm based out of Walla Walla, Washington. The firm specializes in the design and production of plastic molds for a variety of industries including the food packaging, pharmaceuticals, and plastic tooling industries. Currently 430 people are employed over six production lines. Over the past year and a half, executive management of Bolt Plastics have been in discussion with Nigik Robotics Ltd. to automate one of the six Bolt Plastics lines (Line 6 - Small Materials). Business Case If Bolt Plastics wishes to retain its foothold in the state of Washington, and more broadly, the North American market, it must strive to remain competitive with other state-level competitors such as Enghert Molding and Gerhardt Molds Ltd. Both of these companies have undergone automation processes in the past ten years, leaving Bolt Plastics at a comparative disadvantage. Payroll and HR Impact . . Key Topics: Reduction of 65 full-time jobs from Line 6 representing 15% of the current workforce 43 employees have been flagged to be laid off. These jobs will not be replaced. 22 employees have been flagged for potential reskilling to different job functions. Training for new roles will take place over 6-8 months. Union policy requires employees that are laid off to receive severance payments, including a year's salary and retention of extended health benefits under the Bolt Plastics Family & Friends plan for up to 20 months. An opt-in job transition program will be offered by the Bolt Plastics Human Resource department to further assist these individuals. . Automation Impact Key Topics: Full technical servicing of the line will be provided by Nigik Robotics. Cost for servicing billed annually. Production efficiency increased by an anticipated 78%, leading to a potential revenue increase of 26% in the first full fiscal year following the transition Five Year Plan Key Topics: Bolt plans to continue building a close business relationship with Nigik Robotics. Bolt will have first access to test and implement new automation capabilities Technical servicing and increased working relationship with Nigik will require renovation of administrative offices to accomodate Nigik technical and R&D staff. Costs savings from automating will allow a new plant to be built within 2 years. . . Executive Summary: Nigik Robotics & Line 6 - Page 4 Stakeholders Stakeholders implicated in this decision include, but are not limited to: DI Dinti-Dedienst PI 16C Cloudy (1 ENG 11:09 AM 2021-08-17 Stakeholders Stakeholders implicated in this decision include, but are not limited to: . Bolt Plastics Board of Directors Executive Team (President & CEO, COO, CFO, VPs) Middle Management (Directors, Line Supervisors) Employees and Dependents Customers Suppliers Media/Analysts Critical Communication Path Key Topics: People managers will be informed of the plan and be able to disseminate the information on announcement day in the way they see fit. Communication will come from the executive to middle-management with strict timelines related to the dissemination of information. Premature disclosure of information could result in a loss of corporate reputation and increased confusion and anxiety among employees and customers. Though management will not decide when to inform their employees, they will have discretion with regards to how they provide their employees Critical Communication Path Key Topics: People managers will be informed of the plan and be able to disseminate the information on announcement day in the way they see fit. Communication will come from the executive to middle-management with strict timelines related to the dissemination of information. Premature disclosure of information could result in a loss of corporate reputation and increased confusion and anxiety among employees and customers. Though management will not decide when to inform their employees, they will have discretion with regards to how they provide their employees with the news. Further communication guidelines will be provided if management are unsure of how to proceed with the dissemination of information related to the Line 6 project. h Four Months Prior Contract with job retraining and placement service for impacted employees Task HR team with running numbers on severance packages and payouts Work closely with Nigik Robotics on details of the automation deployment process to ensure full transparency for stakeholders . yNigik Robotics & Line 6 - Page 5 Conduct full business impact analysis including production level impacts during the transition Two Months Prior Set up interviews with executive team and Nigik contacts on the confidential planning team, with communication leads crafting the draft communication materials Creation of succinct, clear communication deliverables including, press release, influencer (media/analyst) briefing notes and media Q&A Creation of full, approved information packages for impacted employees with contact for job retraining and placement services Drafting people leaders information packages including Q&A, presentation materials, automation success stories content, etc. Gather key customer success stories from Nigik Robotics to share with key stakeholders on the announcement day One Month Prior All materials approved by external Board and executive team, ensuring any required changes are reflected based on their feedback Obtain full legal approval on all outbound communications pieces Briefing with key customers including Household Heaven under non-disclosure, fielding any follow up questions from key customers Full media materials and briefing packages, approval of media distribution lists . . One Month Prior All materials approved by external Board and executive team, ensuring any required changes are reflected based on their feedback Obtain full legal approval on all outbound communications pieces Briefing with key customers including Household Heaven under non-disclosure, fielding any follow up questions from key customers Full media materials and briefing packages, approval of media distribution lists finalized Fine tune and distribute announcement day logistics and roles & responsibilities to key confidential planning team stakeholders under non-disclosure (NDA) . . Day-Of/Announcement Day Start of business day - People leaders and HR team arrange meetings with impacted employees one on one's One-on-one briefings with community leaders and government officials (as required) to positively position the announcement Distribution of press release announcing the corporate changes Media briefings as requested