question: I have to write down a Closing letter. Please help me. There is information and a sample closing letter below.

I received a phone call from our client John Smith today. He wanted to thank the firm for all of the excellent work that we have done for him this year. Although Mr. Smith had a difficult year legal-wise, his business has done remarkably well and he received a large settlement from his personal injury case. Mr. Smith has notified us that he will be moving to Austin this summer to live with his new girlfriend. There is no pending legal work to complete for Mr. Smith so we can go ahead and close his account with the firm since he will no longer be in the Dallas area. Since we will no longer be representing Mr. Smith and will be closing his file with us, we will need to send him a closing letter.

CLIENTFIRM INFORMATION

JOHN SMITH Professor Cuevas (Attorney)

6423 Dillard St., #129 El Centro College Law Firm Dallas,

TX 75123 801 Main Street Dallas, TX 75202

(214) 860 - 2000 (P)

(214) 860 -2001 (F)

assignment is to use a sample closing letter for a law firm and add/use the following information:

Dates on which Final Bill was sent and Final Payment was received (make these dates up).

All original documents have been returned to Mr. Smith.

Firm retains files for a period of 5 years.

Other Notes:

Include a firm letterhead.

Must be in block format (date, client address, signature block added - see Block Letter under this week's Materials if you need a reminder).

Include a signature block.

The letter should be very clear that the firm's representation client has ended and that legal engagement is no longer in effect.

Thank the client, wish him luck, and invite client to keep the firm in mind for future legal needs.

The overall tone of the letter should be friendly, thankful, and professional. Please create the letter.

SAMPLE DISENGAGEMENT LETTER:

CLOSING LETTER

RE: [Subject]

Dear [Name]:

We wish to take this opportunity to thank you for allowing us to

represent you in the [describe] matter. In order to tie up all the loose ends,

we will [outline any final matters you will take care of]. In addition, you

will need to [outline everything the client is responsible for at this time].

Since this matter is now closed, we suggest that you keep all my copies of

information relating to the matter in a safe place where you can easily locate

them. We are closing our file, which will be kept for a period of [10 years].

We are returning my original [records, documents] related to my case. We hope

this matter has been concluded to my satisfaction. We would appreciate my

filling out the enclosed evaluation questionnaire. The information you provide

will help us improve our services. Thank you for allowing us to represent you

in this matter. If we can be of further assistance on this or any other matter,

please let us know.

Very truly yours,

[Insert Lawyer's Name]

[Insert Firm's Name]