What are the six types of security that may be used at a meeting or event? Contracted, Law Enforcement, Peer, Personal, Proprietary, Internal Contracted, Law Enforcement, Peer, Personal, Proprietary, Volunteer Contracted, Law Enforcement, Peer, Personal, Proprietary, External Contracted, Law Enforcement, Peer, Personal, Proprietary, Temporary

Contracted, Law Enforcement, Peer, Personal, Proprietary, Volunteer

How is business value measured in the context of event management? Measured by the diversity of events and cultural impact Measured by financial bottom line and expected outcomes like education and networking Measured by the amount of sponsorship and media coverage Measured by the number of attendees and their satisfaction levels

Measured by financial bottom line and expected outcomes like education and networking

What are Key Performance Indicators (KPIs) and how are they applied to events? Financial metrics such as profit margins and cost savings Qualitative assessments of attendee satisfaction and speaker performance Quantifiable measurements of success factors like sponsorship revenues and registration numbers Social media engagement and public relations impact

Quantifiable measurements of success factors like sponsorship revenues and registration numbers

What does the acronym SMARTER stand for in the context of setting objectives? Specific, Measurable, Attainable, Relevant, Time-based, Ethical, Recorded Strategic, Measurable, Actionable, Realistic, Timely, Ethical, Recorded Specific, Manageable, Achievable, Relevant, Timely, Evaluated, Recorded Simple, Manageable, Achievable, Realistic, Timely, Evaluated, Reviewed

Specific, Measurable, Attainable, Relevant, Time-based, Ethical, Recorded

What are the fundamental concepts incorporated in a Strategic Meeting Management Plan (SMMP)? Event logistics, attendee engagement, sponsorship, media relations Technology integration, data analysis, stakeholder communication Business planning, strategy, organization, execution, trust, transparency Marketing, sales, customer service, financial planning, risk management

Business planning, strategy, organization, execution, trust, transparency

What are the differences between a mission statement, goals, and objectives for an event? Mission is general, goals are narrow, objectives are broad Mission defines purpose, goals are broad, objectives are specific Mission is specific, goals are detailed, objectives are general Mission is detailed, goals are specific, objectives are broad

Mission defines purpose, goals are broad, objectives are specific

What are the internal and external factors to consider when determining event feasibility? Internal: Commitment, Strategy; External: Social Impacts, Risk Internal: Marketing, Resources; External: Legislation, Economic Context Internal: Brand, Human Resources; External: Audience, Economic Context Internal: History, Financial Feasibility; External: Audience, Industry

Internal: History, Financial Feasibility; External: Audience, Industry

What types of requirements are needed to carry out an event? Human, Marketing, Tech, Logistical, Safety, Sustainability Legal, Regulatory, Safety, Security, Evaluation, Sustainability Financial, Human, Marketing/PR, Tech, Logistical, Event-Specific Financial, Marketing, Tech, Logistical, Legal, Evaluation

Financial, Human, Marketing/PR, Tech, Logistical, Event-Specific

What information is included in a financial summary for an event? Marketing expenses, travel costs, accommodation fees, speaker fees Catering costs, venue rental, equipment hire, insurance premiums Budget forecasts, sponsorship deals, attendee fees, vendor contracts Historical income, expense statements, cash flow, revenue scenarios

Historical income, expense statements, cash flow, revenue scenarios

Event Management & Planning

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Cards in this deck(98)

What are the six types of security that may be used at a meeting or event?

How is business value measured in the context of event management?

What are Key Performance Indicators (KPIs) and how are they applied to events?

What does the acronym SMARTER stand for in the context of setting objectives?

What are the fundamental concepts incorporated in a Strategic Meeting Management Plan (SMMP)?

What are the differences between a mission statement, goals, and objectives for an event?

What are the three distinct elements of strategic planning?

What are the internal and external factors to consider when determining event feasibility?

What types of requirements are needed to carry out an event?

What information is included in a financial summary for an event?

What are the KPIs and how are they used to measure event goals and objectives?

What is environmental responsibility in the context of event management?

What is an Environmentally Preferable Product?

What is Fair Trade?

What does 'Ganging Menus' mean in event planning?

What is a No-Idling Policy?

What is a Sustainability Management Plan?

What is Waste Diversion in the context of event management?

What defines a Sustainable/Green Event?

What is a sustainable event?

What are the benefits of a sustainable event?

What are the three major sustainable event standards and protocols?

What are the ten ways to improve the environmental and social responsibility of an event?

What is Business Continuity in the context of event management?

What is Contingency Planning in event management?

What is Qualitative Data in the context of event evaluation?

What is Quantitative Data in the context of event evaluation?

What are Questionnaires and how are they typically administered?

How is Return on Investment (ROI) calculated in event management?

What are Surveys and how are they typically used in event management?

How do business continuity planning and contingency planning differ?

What are the five levels of measurement for events?

What are the three phases of data collection and what is measured during each phase?

What should be included in a risk management plan for an event?

What is a Communications Matrix in event planning?

What are the three categories of constraints an event professional might encounter?

What is a contract in the context of event management?

What is the Critical Path in project management?

What is a Gantt Chart and how is it used in project management?

What is Integrated Communication in the context of event management?

What is a Key Performance Indicator (KPI) in event management?

What is a Post Event Report (PER) and its purpose?

Who is considered a Stakeholder in event management?

What is a Standard Operating Procedure (SOP) in event management?

What is a Work Breakdown Structure (WBS) in project management?

According to the Event Management Body of Knowledge, what are the five phases of the event management process?

What are the four processes of the project management plan?

When creating a communication plan, what should an event professional ask and answer?

At what stage is the commitment of resources established and risk management strategies initiated?

At what stage are the requirements and specifications for the event determined using risk planning as the structure for making decisions?

What is a Contract Addendum?

What is a Contract Amendment?

What is an Event Specifications Guide (ESG)?

What is a Pre-Conference Meeting (Pre-Con)?

What is a Project Status Report (PSR) in event management?

What is Scope Creep in project management?

What is the best way to minimize potential delays and risk as they relate to the project schedule and critical path?

What is a contract and what should it include in event management?

How is the Banquet Event Order (BEO) different from the Event Specifications Guide (ESG)?

What is an Attrition Clause in event contracts?

What is a Cancellation Clause in event contracts?

What is a Crisis in the context of event management?

What is a Disaster in the context of event management?

What is Due Diligence in event management?

What is an Emergency in the context of event management?

What is a Force Majeure Clause in event contracts?

What is an Indemnification Clause in event contracts?

What does it mean to Mitigate in the context of risk management?

What is Negligence in the context of event management?

What is a Phone Tree in the context of event communication?

What is the Reasonable Prudent Person standard in event management?

What is Risk in the context of event management?

What is Risk Management in event planning?

What is a Rider in the context of event management?

What are the four stages of risk management?

Name three aspects or characteristics of a meeting that may create risk or vulnerability.

Identify three types of insurance that an event professional might need for a 1,000 person conference or exhibition.

What is an Application Service Provider (ASP) in the context of event registration?

What is an Exhibitor Prospectus and what does it include?

What is Financial Management in the context of event planning?

What is a Hosted Buyer in the context of event management?

What is a Secure Digital Certificate in the context of online transactions?

What is a Sponsor Prospectus in event management?

What is Subvention in the context of event management?

What are the different types of event sponsorship?

What should you keep in mind when developing your event registration process?

What is included in the exhibitor prospectus?

What are the sources of miscellaneous funding for an event?

What is incremental budgeting in event management?

What is Zero Based Budgeting in event management?

What are Fixed Costs in the context of event budgeting?

What are Variable Costs in the context of event budgeting?

What are Indirect Costs in the context of event budgeting?

What is Value Added Tax (VAT) in the context of event management?

How can you avoid the seven common mistakes of budget planning?

How do you monitor budget performance in event management?

How do you address unforeseen costs in your event budget?

What is Cash Accounting in the context of event management?

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