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project management for small projects
PMP Exam Prep : Accelerated Learning To Pass The Project Management Professional (PMP) Exam 10th Edition Rita Mulcahy; Barbara A. Cakenord - Solutions
A team member has missed the last two team meetings. Several of his assigned deliverables were completed late, and not all were of acceptable quality. He requests a meeting with the project manager, where he explains that he has been dealing with a number of personal issues, which he realizes have
A project is being completed by a virtual team with team members from six countries. From their various locations, the team members are arguing about which office will take the lead on the project, disagreeing over meeting schedules, and questioning the abilities of individuals whom they have not
In determining the physical resource requirements of the project, the team has identified the need for a highly specialized piece of testing equipment that will be used for approximately six months. The organization only owns one of these units, and it has been committed to other projects during
Many work packages have been successfully completed on the project, and the sponsor has made some recommendations for improvements. The project is on schedule to meet an aggressive deadline when the successor activity to a critical path activity suffers a major setback. The activity has 14 days of
A large project is underway when one of the team members reviews the project status report. He sees the project is currently running late. As he looks at the report further, he notices the delay will cause one of his activities to be scheduled during a time he will be out of the country and will be
As the manager of an agile project, you normally attend the team retrospectives as an observer; however, last week you were out of the office and unable to attend. Upon returning, you review the action points listed on the meeting whiteboard, and everything seems fine. The mood in the team room
During the first half of the project, five team members left for other projects without being replaced, two team members went on vacation without informing you, and other team members expressed uncertainty about the work they were to complete. In this situation, it is best if you update which of
You just found out that a major subcontractor for your project consistently provides deliverables late. The subcontractor approaches you and asks you to continue accepting late deliverables in exchange for a decrease in project costs. This offer is an example of: A. Confronting B. Compromise C.
Project performance appraisals are different from team performance assessments in that project performance appraisals focus on: A. How an individual team member is performing on the project B. An evaluation of the project team's effectiveness C. A team-building effort D. Reducing the staff turnover
The project has been challenging to manage. Everyone has been on edge due to pressure to complete the project on time. Unfortunately, the tension has grown to the point where team meetings have become shouting matches, with little work accomplished during the meetings. One team member asks to be
Which set of interpersonal skills would be most important for the manager of a change-driven project who wants to be an effective servant leader? A. The ability to resolve interpersonal conflicts among the team members B. The ability to understand and influence the emotions of other people C. The
The installation project has a CPI of 1.03 and an SPI of 1.0. There are 14 team members, and each team member had input into the final project management plan. The customer has accepted the three deliverables completed so far without complaint, and the responsibility assignment matrix has not
A project is in the middle of the executing effort when a stakeholder suggests a change that would result in the third major overhaul of the project. At the same time, the project manager discovers that a large work package was not completed because a team member's manager moved her to another
For your upcoming change-driven project, you are assigned a newly formed development team. The team members haven't worked together before, and they don't know each other very well. As their servant leader, what can you do to help them come together as a cohesive unit? A. Encourage them to come to
The project manager and the team are excited about the new project. This is the project manager's first assignment as project manager, and the team feels they will be able to complete work that has never been tried before. There are 29 people contributing to the product description, and the team
A project has several teams. Team C has repeatedly missed deadlines in the past. This has caused team D to have to crash the critical path several times. As the team leader for team D, you should meet with: A. The leader of team C B. The project manager C. The project manager and management D. The
A team member is not performing well on the project because they are inexperienced in system development work. There is no one else available who is better qualified to do the work. What is the best solution for the project manager? A. Consult with the functional manager to determine project
During every project team meeting, the project manager asks each team member to describe the work they are doing, and then assigns new activities to team members. The length of these meetings has increased because there are many different activities to assign. This could be happening for all the
A project manager must publish a project schedule. Activities, start/end times, and resources are identified. What should the project manager do next? A. Distribute the project schedule according to the communications management plan. B. Confirm the availability of the resources. C. Refine the
During project planning in a matrix organization, the project manager determines that additional human resources are needed. From whom would she request these resources? A. The PMO manager B. The functional manager C. The team D. The project sponsor
You have just been assigned as project manager for a large telecommunications project. This one-year project is about halfway done. The project team consists of 5 sellers and 20 of your company's employees. You want to understand who is responsible for doing what on the project. Where would you
The PMO has asked you to follow the principles of kaizen on your next change-driven project. What will this mean in reality? A. The product owner will need to submit all substantive scope changes to the PMO for review. B. The user story backlog can be reprioritized or updated at any time. C. The
The project you are managing is following the lean approach to develop software for automated loading of vehicles. Which effort should you ask the team to prioritize for this project? A. Use emotional intelligence to elicit stakeholder requirements. B. Research innovative new features. C. Shorten
What does a resource histogram show that a responsibility assignment matrix does not? A. Time B. Activities C. Interrelationships D. The person in charge of each activity
Two stakeholders are disagreeing via a series of emails as to whether a deliverable meets the acceptance criteria. One of the stakeholders wanted different criteria, but the cost-benefit analysis done in planning did not support delivering that level of performance. The stakeholders agreed that the
The most common causes of conflict on a project are schedules, project priorities, and: A. Personalities B. Resources C. Cost D. Management
The project is expected to take four years. The project team members will not all be coming on at the start of the project, but rather will join and leave the team as needed. Historically, projects similar to this one have been volatile, and the work intense. Therefore, conflict between team
The replacement of an important legacy system in the organization will be challenging because there are offices in seven countries, and the business operations cannot be interrupted. Your objective is to have the system updated before new regulations go into effect in one of the participating
Senior management has been extremely impressed by a new team member on the software development project. The team member has enthusiastically and efficiently completed his assigned activities. He has also demonstrated courtesy, respect, and consideration to everyone around him. For these reasons,
The highest point of Maslow's hierarchy of needs is: A. Physiological satisfaction B. Attainment of survival C. Need for association D. Esteem
All the following are forms of power derived from the project manager's position except: A. Formal B. Reward C. Penalty D. Expert
In a meeting to gain approval of the quality management plan, a stakeholder points out what he believes to be an error in the plan. He notes that the plan includes using some of the same techniques in more than one of the quality processes. Which of the following quality management techniques can
While performing quality planning for the design and manufacture of a new medical device, the team has identified the need to keep variances to a minimum because the end product must be of the highest quality possible. They are researching the practices of comparable projects for ideas on how to
Work on a project is ongoing when the project manager overhears two workers arguing over what a set of instructions means. The project manager investigates and discovers that the instructions for the construction of the concrete footings currently being poured were poorly translated between the
Which of the following explains why quality should be planned in and not inspected in? A. It reduces quality and is less expensive. B. It improves quality and is more expensive. C. It reduces quality and is more expensive. D. It improves quality and is less expensive.
As the project manager, you are preparing your quality management plan. You are looking for a tool that can demonstrate the relationship between events and their resulting effects. You want to use this tool to depict the events that cause a negative effect on quality. Which of the following is the
In reviewing your team's increment before the iteration review, you discover a major error in the code written by the lead developer on your agile team. What should you do? A. Call HR to arrange a training course to improve the developer's coding skills. B. Bring it up in the team's next
The project manager notices that the project activities being completed by one department are all taking slightly longer than planned. To date, none of the activities in the work packages have been on the critical path. The project manager is bothered by the problem, since four of the next five
You are a project manager for a major information systems project. Someone from the quality department comes to see you about beginning a quality audit of your project. The team, already under pressure to complete the project as soon as possible, objects to the audit. You should explain to the team
A project manager and team from a firm that designs railroad equipment are tasked to design a machine to load stone onto railroad cars. The design allows for 2 percent spillage, amounting to over two tons of spilled rock per day. In which of the following does the project manager document this for
There are several executing activities underway on your project. You are beginning to get concerned about the accuracy of the progress reporting your team members are doing. How could you verify whether there is a problem? A. Perform a quality audit. B. Create risk quantification reports. C.
You are managing a project in a just in time environment. This will require more attention because the amount of inventory in such an environment is generally: A. 45 percent B. 10 percent C. 12 percent D. 0 percent
As the project manager, what can you do to support your agile team's efforts to improve quality? A. Investigate and try to quickly resolve any impediments mentioned in the team's daily stand-up. B. Carefully follow their progress and assign improvement initiatives at the iteration retrospectives.
A control chart shows seven data points in a row on one side of the mean. What should the project manager do? A. Perform a design of experiments. B. Adjust the chart to reflect the new mean. C. Find an assignable cause. D. Nothing. This is the rule of seven and can be ignored.
All the following result from quality audits except: A. Determination of whether project activities comply with organizational policies B. Improved processes to increase productivity C. Creation of quality metrics D. Confirmation of the implementation of approved change requests
Standard deviation is a measure of: A. How far the estimate is from the highest estimate B. How far the measurement is from the mean C. How correct the sample is D. How much time remains in the project
When managing a change-driven project, how do you ideally want any coding errors to be identified and corrected? A. The QA team finds the errors during alpha testing. B. The developers find the errors in automated unit testing. C. The customer finds the errors when reviewing the product increment.
Cost has been determined to be the highest priority constraint on a project to design and produce a new tool that will be used in restaurant kitchens. The project team has included random sampling of these tools in their quality plan. Although cost is a key factor, the product must also meet high
A control chart helps the project manager: A. Focus on the most critical issues to improve quality. B. Focus on stimulating thinking. C. Analyze the cause of a quality problem. D. Determine if a process is functioning within established metrics.
A project manager is experiencing a great deal of frustration because a lot of rework has been required. It seems as though the team has significant differences of opinion related to interpretation of the requirements. The project manager is trying to determine what changes need to be made to meet
All the following are tools and techniques of Control Quality except: A. Inspection B. Cost of quality C. Histogram D. Cause-and-effect diagram
Quality is: A. Meeting and exceeding the customer's expectations B. Adding extras to make the customer happy C. The degree to which the project meets requirements D. Conformance to management's objectives
A manager notices that a project manager is holding a meeting with some of the team and some stakeholders to discuss the quality of the project. The project schedule has been compressed, and the CPI is 1.1. The team has worked hard on the project and has been rewarded according to the reward system
On an agile project, who is responsible for ensuring the quality of the end product? A. The project manager should check the quality of the product before release. B. The customer should review the product as it is built to ensure that it is fit for business purpose. C. The development team should
A project has faced major difficulties in the quality of its deliverables. Management now states that quality is the most important project constraint. If another problem with quality were to occur, what would be the best thing for the project manager to do? A. Fix the problem as soon as possible.
To what does the following definition refer? "A type of analysis focused on finding the point at which the benefits or revenue to be received from improving quality equals the incremental cost to achieve that quality," A. Quality control analysis B. Marginal analysis C. Standard quality analysis D.
A project manager is analyzing the project to find ways to decrease costs. It would be best if the project manager looks at: A. Variable costs and fixed costs B. Fixed costs and indirect costs C. Direct costs and variable costs D. Indirect costs and direct costs
Cost risk means: A. There are risks that will cost the project money. B. The project is too risky from a cost perspective. C. There is a risk that project costs could go higher than planned. D. There is a risk that the cost of the project will be lower than planned.
You provide a project cost estimate for the project to the project sponsor. He is unhappy with the estimate, because he thinks the price should be lower. He asks you to cut 15 percent off the project estimate. What should you do? A. Start the project and constantly look for cost savings. B. Tell
There is confusion among some of the stakeholders about how the cost forecasts will be calculated on the project. They also have concerns about whether enough money has been set aside to cover the cost of risk responses. You are planning to share information in the upcoming team meeting and in
The replacement of the inventory management and portion control system for an international restaurant chain has been prioritized as a key strategic objective for the organization. Stakeholders are very concerned about many aspects of the project. They have shared these concerns and ideas in
In analyzing problems that have occurred during testing, the team discovered that cause-and-effect diagramming is helpful in identifying the best place to focus their efforts. Their coordination of the interrelationships of the deliverables has improved, and the team has discovered efficiencies
Although the stakeholders thought there was enough money in the budget, halfway through the project the cost performance index (CPI) is 0.7. To determine the root cause, several stakeholders audit the project and discover the project cost budget was estimated analogously. Although the activity
A manufacturing project has a schedule performance index (SPI) of 0.89 and a cost performance index (CPI) of 0.91. Generally, what is the most likely explanation for why this occurred? A. The scope was changed. B. A supplier went out of business, and a new one needed to be found. C. Additional
You're thinking through what approach will make it easiest for the team to take responsibility for providing work performance data for all aspects of the project. As part of this approach, you believe it will be helpful to make sure the team understands how and why the data will be analyzed. You
Monitoring cost expended to date in order to detect variances from the plan occurs during A. The creation of the cost change control system B. Recommending corrective actions C. Updating the cost baseline D. Project performance reviews
The project manager is working with cost estimates in order to establish a baseline for measuring project performance. What process is this? A. Cost Management B. Estimate Costs C. Determine Budget D. Control Costs
You have just completed the initiating processes of a small project and are moving into project planning when a project stakeholder asks you for the project's budget and cost baseline. What should you tell her? A. The project budget can be found in the project charter, which has just been
Early in the life of your project, you are having a discussion with the sponsor about what estimating techniques should be used. You want a form of expert judgment, but the sponsor argues for analogous estimating. It would be best to: A. Agree to analogous estimating, as it is a form of expert
Your cost forecast shows you will have a cost overrun at the end of the project. Which of the following should you do? A. Eliminate risks in estimates and reestimate. B. Meet with the sponsor to find out what work can be done sooner. C. Cut quality. D. Decrease scope.
You are having difficulty estimating the cost of a project. Which of the following best describes the most probable cause of your difficulty? A. Inadequate scope definition B. Unavailability of desired resources C. Lack of historical records from previous projects D. Lack of company processes
You are leading a project to introduce a new healthcare appointment scheduling application. As you are creating plans detailing how the team will respond to possible events that may impact the project, you and the team determine the amount of cost contingency reserve needed. The cost contingency
Your project has a medium amount of risk and is not very well defined. The sponsor hands you a project charter and asks you to confirm that the project can be completed within the project cost budget. What is the best method to handle this? A. Develop an estimate in the form of a range of possible
Which of the following are all items included in the cost management plan? A. The level of accuracy needed for estimates, rules for measuring cost performance, and specifications for how duration estimates should be stated B. Specifications for how estimates should be stated, rules for measuring
Should you be concerned about how these results will impact the cost of the project? What should you do about this?A. Yes, there is too much variation for reliable cost projections. Consult with your project's budget office.B. Possibly. Compare these velocity rates to the team's original estimates
The team's velocity for the first eight two-week sprints of your 46-week hybrid project are 30, 60, 57, 44, 33, 48, 41, and
To gain a clear indication of how the project is progressing, the buyer expects periodic reporting that includes analysis of the work that has been accomplished according to plan, the dollars that have been spent and how they reflect the planned expenses, the accepted deliverables, and evaluation
Which estimating method tends to be most costly for creating a project cost estimate?A. Bottom-up B. Analogous C. Parametric D. 50/50
The project management team is busy breaking down deliverables, and the procurement department has started looking for possible sellers to help produce the deliverables. There are departmental concerns that the project could go over budget because the scope will be iterated and the planning and
The quality efforts on the project have gone through some changes during the first four months of project work. Two processes in particular have undergone extensive change. The customer is happy with the work to date, but has heard that the competition is working on a similar product. The team has
Project setup costs are an example of:A. Variable costs B. Fixed costs C. Overhead costs D. Opportunity costs
For each activity on your project, you have worked with designers, engineers, technical experts, and consultants to come up with details on the resources needed to complete the activity. For some of the activities the lists are quite long, as you need raw and finished materials, equipment, and
A rough order of magnitude (ROM) estimate is made during which project management process group?A. Planning B. Closing C. Executing D. Initiating
Which of the following is an example of a parametric estimate?A. Dollars per module B. Learning bend C. Bottom-up D. CPM
A cost performance index (CPI) of 0.89 means:A. At this time, we expect the total project to cost 89 percent more than planned.B. When the project is completed, we will have spent 89 percent more than planned.C. The project is progressing at 89 percent of the rate planned.D. The project is getting
You're managing a project to develop a new mobile application for the inventory tracking and-control system of a restaurant franchise organization. Schedule is the highest-priority constraint for the leadership team, but the franchise owners are most concerned about cost and the quality of the
During the course of your hybrid project, changes and additions have gradually moved the total project scope upward. The original scope was 400 story points, but at this point the total project scope is 620 story points. The team's average velocity has stabilized at 20 story points per iteration,
You have been working with the subject matter experts to estimate the activity durations and costs on the project. All the following are outputs of the Estimate Costs process except: A. An understanding of the cost risk in the work that has been estimated B. The prevention of inappropriate changes
Management has asked you to update the projected cost of running your agile team through the end of the project based on the latest project data. What information will you need from the team to update this estimate? A. Resource management plan B. Release plans C. Burndown graph D. Product backlog
You've recently been assigned to manage a marketing project to brand a sustainable development program. Even though you are just starting your efforts, the sponsors are concerned about the likelihood of reaching planned milestones during the project. They are wondering how you will go about
The customer responsible for overseeing your project asks you to provide a written cost estimate that is 30 percent higher than your estimate of the project's cost. He explains that the budgeting process requires managers to estimate pessimistically to ensure enough money is allocated for projects.
If earned value (EV) = 350, actual cost (AC) = 400, and planned value (PV) = 325, what is the cost variance (CV)?A. 350 B. -75 C. 400 D. -50
The finance department requires that you keep them updated on the costs being spent on the capital project you are leading. You were required to submit a funding plan, and monthly forecasts are necessary so that any changes to the funding plan can be requested in advance and evaluated. Exceeding
One common way to compute estimate at completion (EAC) is to take the budget at completion(BAC) and:A. Divide by SPI.B. Multiply by SPI.C. Multiply by CPI.D. Divide by CPI.
During project executing, a large number of changes are made to the project. Several of the change requests have come from the customer, significantly changing the functionality of the originally requested product. Six project team members have been reassigned by management to a higher- priority
The team is helping the project manager estimate activities on their project. They are experienced and skilled, and many members have been with the company for some time. There are several activities they need to estimate that have not been previously done by the company. What is the best method of
In managing your first agile project, you are trying to decide how to best keep the sponsor and other key stakeholders updated about the team's progress. You want to use one or more of the agile tools that your team is already maintaining for their own use, rather than asking the team members to
Rearranging resources so that a constant number of resources is used each month is called:A. Crashing B. Floating C. Leveling D. Fast tracking
Senior management is complaining that they are not able to easily determine the status of ongoing projects in the organization. Which of the following types of reports would help provide summary information to senior management?A. Detailed cost estimates B. Project management plans C. Bar charts D.
You are the project manager for a new product development project that has four levels in the work breakdown structure. The network diagram and duration estimates have been created, and a schedule has been developed and compressed. Which schedule management activity should you do next?A. Control
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