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project management for small projects
Methods Of IT Project Management 3rd Edition Jeffrey L. Brewer; Kevin C. Dittman - Solutions
List the main objectives of the closing procurements activity.
Describe each of the major categories of items on the closing project process checklist.
List some of the reasons projects are terminated.Can you think of any others to add to the list?
List some of the reasons some projects are not terminated when they should be.
Discuss several methods for collecting project performance information from team members.
Think of a recent project you were involved in, either at school or at a job, and describe a problem you encountered. Follow the steps to drawing a fishbone diagram and describe the problem you encountered.
Describe the importance of monitoring stakeholder engagement.
What is Pareto analysis, and how does a project manager use a Pareto diagram during quality control?
List the types of patterns or runs found in a control chart that should be of concern to a project manager.
What is a control chart, and how is it used in the context of quality control?
What is cause-and-effect analysis, and how is it used in the context of quality control?
Describe the difference between tolerances and limits.
Describe the difference between quality prevention and quality inspection.
What is the quality control process, and when is it used on the project?
What is a quality assurance or quality control department used for in many organizations?
Search the Internet and find case studies related to how different organizations apply earned value management techniques. How do they collect project status information? How to they report percentage complete.
Search the Internet and find case studies related to how different organizations perform integrated change control. Map out their processes in a diagram similar to the process diagram provided in Figure 11-1.
Go to the Project Management Institute’s web site, at www.pmi.org, and review the earned value management standard.
For the data presented in problem 14 draw an earned value chart similar to the one presented in Figure 11-5. Duration Activity Predecessors (Weeks) Budget $ $ Spent Percentage Complete a b 2 10,000 9,000 100 percent 2 - 12,000 14,000 100 percent C a 1 8,000 8,000 100 percent d b 3 15,000 22,000 75
Use the table below to calculate PV, AC, EV, CPI, SPI, and ETC for a project that is in its 11th week of execution.
Recalculate your answers to problem 12 for SPI, ETC, and EAC, using the following:PV = $45,000, EV = $47,000, cost variance = $10,000
The original plan for the project was for it to last one year at a cost of $100,000. Using the following information, calculate SPI, ETC, and EAC:Planned value = $45,000 Earned value = $37,000 Cost variance = -$12,000
If the CPI on a project is .85 and EV is $10,000, what must the AC be?
Calculate values for a through i from problem 9, using the following table: Budget Cost Budget Duration Task A $5,000 1 week $8,500 1 week C $15,000 2 weeks D $10,000 2 weeks $12,000 3 weeks F $15,000 2 weeks Status as of Week 9 100 percent complete, $4,000 100 percent complete, $8,500 100 percent
Use the following project status information to calculate each of the requested EVM numbers below(a–i). The project status is reported at the end of week 13. Task Budget Cost Budget Duration Status as of Week 13 A $5,000 2 weeks 100 percent complete, $5,000 B $8,500 3 weeks 100 percent complete,
Discuss the following project situations, using just the following schedule and cost information:a. PV = $10,000, AC = $12,000, EV = $10,500b. PV = $10,000, AC = $10,000, EV = $10,000c. PV = $10,000, AC = $9,000, EV = $10,000d. PV = $10,000, AC = $10,000, EV = $9,000
Discuss the benefits and drawbacks to earned value management.
Discuss the different methods available for a project team to use when reporting how much work has been completed on a particular task and how much is left to do.
Discuss what information is necessary in order to calculate an accurate earned value and explain what is meant by the statement “EVM is only as good as the information it is based on.”
Discuss the best practices for schedule control described in the chapter.
Discuss the benefits and drawbacks of following a formal integrated change control process.
Evaluate the following scenario and offer suggestions to Melissa, the project manager, on how to address the issues.Melissa has been a project manager for just two years, and the current customer relationship management (CRM) software implementation project is by far the largest IT project she has
The monitoring and control process occurs throughout the project life cycle. Explain when it begins and when it ends and how this process overlaps with the other life cycle phases.
What are the cost performance index and scheduled performance index used for, and how are they calculated?
What is the formula for calculating earned value?
What is EVM, and who on the project team should be trained to use it and understand it?
What is the main purpose of the control schedule process?
Define scope creep and discuss the best methods for controlling it in IT projects.
List and explain where many of the scope changes for IT projects originate.
What is scope validation?
List and explain the steps involved in the configuration management process.
What is configuration management?
List and define the data elements contained on the RFC form.
Who should lead the integrated change control process? Explain.
Describe the key activities performed during the integrated change control process.
Describe the key roles involved in the integrated change control process.
What is an integrated change control process?
Explain the keys to making the monitoring and control process function properly throughout the project.
Research team-building activities that several organizations have used to aid their project teams.Describe the individual situations, and why each particular activity was chosen, and whether the activity was successful.
Use the Internet to search for conflict management training and describe the results, including who is doing the training and how the training is done.
Conflict on IT projects is inevitable, but the nature of the conflict has changed over the past 10 years. Research how the areas generating the most conflict have shifted over time.
Research the Myers-Briggs Type Indicator (MBTI), how it is used, and who is using it. Also, look for newer studies that have evolved since this test was first introduced. Conduct interviews with professional project managers, asking how often they get to select their own project team members as
Research, using the Internet, several real examples of weighted scoring models that organizations have used to select seller proposals.Compare the selected criteria and the weights used. Discuss why the criteria and weights vary between organizations and industries.
The following weighted scoring model results were reported for a project to install a new help desk software application for the IT department.Unfortunately, after all the results were tabulated, two of the seller proposals ended up with exactly the same total score. What further analysis/decision
Create a weighted scoring model in Microsoft Excel or your favorite spreadsheet program, based on the following information: The Garcia Property Management (GPM) Company has seen its business grow from two employees operating out of Nadia Garcia’s garage to a company with 50 employees and
You are the project manager for a team of 25 people assigned to upgrade all 2,500 workstations in the company to the newest Windows operating system. Stacy, a new hire in the procurement department, has been assigned to your project.During a recent team meeting, you mention to Stacy that your group
Jim is a project manager for a large Midwestern insurance company recently assigned to get on track a project that has been executing for several months. The project is slightly behind schedule and over budget. One of the key problems has been that the team put together for this project has
Discuss the integration and overlap that exist between the project management life cycle and the product life cycle, especially during the execution phase of the project.
The project execution phase contains fewer processes and deliverables than the project planning phase, but the execution phase consumes more time and resources. Explain.
Describe how weights are used in a weighted scoring model for seller proposal selection.
Describe the resources that are required to work on the procurement proposal selection committee.
Describe the main objective of the manage communications process.
Describe the importance of managing stakeholder expectations.
List several of the team-building activities described in this chapter and explain why they would be used during the execution phase.
List the principal goals of team-building activities.
List and define each stage of the Tuckman model for team maturation.
List the areas in which conflict is most prevalent during the execution phase.
List the goals for the process of developing a team.
What is a virtual team?
Define the three different categories of conflict on projects and discuss which ones generally are and are not for a project’s success.
Define conflict management and describe why it is dynamic and not always bad for a project.
List and describe the activities a project manager conducts in managing a team.
List the four dimensions of the Myers-Briggs Type Indicator model and describe characteristics of each.
List and explain the first step in the process of acquiring resources. Also list and explain the second step.
What is the quality audit used for?
What is the main goal of the manage quality process?
List and explain several of the common problems that occur in many projects during the execution phase of the project life cycle.
Research the largest outsourcing sellers and describe the types of services and products they provide.
Practice building an RFP or RFQ for a project, using the template provided in Figure 9-3. The company you should practice on is thinking of adding a shopping cart feature to its web site, which supplies parts to the plumbing industry.Research how several of your favorite Internetbased shopping
Research different organizations’ templates for writing an RFP. (Look online or use your past experience.)Explain the differences and similarities in these templates and why you think they are different.
Find an example of an outsourcing agreement in which something went wrong and explain why.
Research a recent “mega deal” outsourcing contract(defined as being over $1 billion) and study the type of contract signed, any special clauses added, and the process followed.
In which type of contract is the seller least likely to be concerned with controlling costs? Explain.
Explain why the buyer has more risk in a time and materials contract than in a fixed-price contract.
The medium-size manufacturing organization XXX Corporation has written a very complete SOW and included it in the recent RFP it sent out to prospective sellers. The project is estimated to take two months and is very low in complexity.The problem is that the XXX Corporation is short on staff and
Calculate the organization’s total cost for the following scenario:• The organization has signed a cost-plusincentive-fee contract.• The sharing formula is 90/10 (90 percent by buyer).• The seller estimate of allowable expenses is$150,000.• The target fee is set at $10,000.• The maximum
Calculate the organization’s total cost for the following scenario:• The organization has signed a cost-plus-fixedfee contract.• The seller estimate of expenses is $150,000.• The fixed fee is set at $10,000.• Calculate the result if the project is completed by the seller at a cost of
The consulting company you are working for is negotiating a contract with a large hospital to conduct a security assessment of its wireless network to confirm that it complies with federal privacy regulations and, if it doesn’t, to aid in fixing any issues. The customer is proposing a fixed-price
List each type of contract described in this chapter and build a matrix that describes their similarities and differences.
Explain the contents of a procurement management plan.
Describe what a service-level agreement is and how it should be used in a procurement process.
What is a fixed-price contract, and how does it differ from a cost-reimbursable contract and a time and materials contract?
Define what a contract is and how it should be used.
Define the uses for and the content of an RFP.
Define the uses for and the content of a SOW.
List and explain each of the key decision criteria used in a make/buy analysis.
What is a make/buy analysis?
What does procurement mean?
What are the PMBOK-defined processes for the Procurement Management knowledge area?
Research and then write a paper describing mitigation strategies for the following IT project risks:a. Scope creep (continually expanding requirements)b. Software quality issuesc. Customer involvementd. Management commitmente. Unachievable project schedule and/or budgetf. High project team turnover
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