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Best PMP Exam Prep Guide 2023-2024 1st Edition Dr. Sam Swapn Sinha - Solutions
One Important Stakeholder asked a team member to prepare and submit to him Risk Mitigation strategies for all risks. The team member, not sure what to do, approaches the PM for help. What should the PM do?A. Tell the Stakeholder to come through the proper channel via the Project Manager.B. Ask Team
The team is working together to create deliverables and Mary, an important stakeholder, is annoyed with the way the team has avoided all the work and taken some short cuts. He expresses his concern to the PM and the PMO, what should the PM do?A. Identify Stakeholders and build register B. Control
A PM is struggling and several stakeholders have complained that the PM lacks skills and acumen as a PM. The Sponsor tells the PM that Project Management is more of an art than a science, dealing with politics, networking with key stakeholders, keeping them satisfied, and changing things as they
A project manager is managing a project which has several key stakeholders identified. What should the project manager consider as the main focus to avoid problems and have smooth sailing ?A. Build positive and healthy working relationships with all stakeholders from the start.B. Ignore difficult
A new PM is having a hard time understanding the stakeholders, especially the difference between ones who can be blockers vs backers.People are quiet when he tries to ask those questions.The sponsor requests that the PM should prepare an intelligent list carefully using established techniques.The
Sponsor informs the PM that there will be lots of problems in this project that we are going to start as everyone has different perceptions, expectations, and desires from this project. He asks the PM to be meticulous, detailed, mature, have high emotional intelligence, document things properly,
The PM is working to Control procurements for the project and see that was done as per SOW, Agreement and contract signed. What is the most important thing the PM should do?A. Settle any pending Claims with ADR (Alternate Dispute Resolution)B. Inspection of deliverables and Audit of whole process
The PM is responsible for making sure that the vendor that comes on board will adhere to the timeline, budget, and requirements of the project.What all PM will get done working in conjunction with experts from procurement department, except A. Conduct procurements and work to finalize onboarding
A supplier was given a firm fixed price (FFP) contract to provide various materials for the High Rise development project as per material standards and specifications. The supplier delivered all materials to the site before the deadline. When the materials arrive at the site on time, What should
A supplier went out of business and one major component was part of their work that integrated with many other parts of the project. This can delay the project.What should the PM do firstmost?A. Meet with the vendor and figure out how all this happened and solutions they can offer B. Meet with
A Supplier is always delaying the work and the team is complaining as in order to complete their work the vendor has to hand over a deliverable first. How should the Project Manager deal with this situation? How should the project manager mitigate this risk?A. Substitute vendor urgently with a new
A Laptop manufacturer is building a new version when chip shortage hits the market due to global supply chain issues. The vendor informs PM that chip delivery will be delayed substantially and may come in spurts. What should the PM do?A. Read procurement plan cancel contract process and find
A project manager needs to sign a contract with a supplier for a high impact government project. The discussions and negotiations are going on. In the meantime one key vendor made a written complaint to the management that they have not been invited lately after they submitted their proposal.What
The project requirements are not fixed and expected to change over the life of the project. There is no way the client can tie the vendor to a fixed number, that will be self-defeating. What type of contract PM should sign with the vendor to keep them motivated and not have a loss?A. CPAF B. FPIF
The Bridge construction project is expected to last 2-3 years and prices of steel, gas, etc may change significantly. What contract type should the PM get signed to include those changes?A. FFP B. FPIP C. FPEPA D. CPIF
The project requires a competent and capable vendor with proven history to deliver the project components. The sponsor asks the PM to sit with the purchase department and finalize a strategy and present to him how he will get the right vendor. What should the PM do?A. Firm up a Conducting
While fighting risks on his project, what should the PM be most concerned about?A. Risk Trigger B. Fallback Pla
The sponsor told the PM “Good things are opportunities that we must jump on and must be exploited, whereas bad things are threats that must be avoided”. The PM accordingly prepares a Risk Response Strategy for each identified risk on the register, which is the right order that PM can have to
Team has identified five major risks and evaluated their Probability of occurrence & Impact. The sponsor wants the PM to submit for approval the ranking of risks.Which Option would the PM send to Sponsor?
A PM started documenting high level risks which will help understand the potential threats and opportunities. Where should the PM look for the potential risks?A. Risk Register B. Project Charter C. Stakeholder Register D. Communication plans
The Apartment Building Project was under execution when COVID 19 suddenly happened. This was not a planned risk completing stopping the work and creating delays. What Should the PM do?A. Update Cost Baseline B. Avail contingency funds C. Conduct Reserve Analysis D. Use Management Reserves
A PM outsources a critical module of a deliverable to a vendor as resources inside the company are not enough and high quality, creating a threat. What risk management technique he applied?A. Avoid B. Mitigate C. Enhance D. Exploit
Quantitative Analysis helps a PM understand the gravity and intensity of risks in a logical and rational manner rather than just poking in the dark. The Team wants to calculate the known risks from the register in a deeper way so that they can deal with the risks when they appear. The Risk owner
Stakeholders are complaining that projects fail in the company due to the fact that the PM’s have shallow understanding of risks. The sponsor has asked the PM to do Quantitative Analysis of risks identified to decide the appropriate response based on their severity and impact. Which one should
The Risk Owner is working with the team, PM, and other stakeholders to Identify Risks for their project. The owner can use all of the following to figure out possible risks and document them except one?A. Prompt Lists B. SWOT analysis C. Risk Register & Report D. PI Matrix & RBS
The Team and PM had a meeting along with the experts and did the initial planning for how they will find, assess, fight, monitor risks on this project. They also created the hierarchy of expected risks. What document should they work on next to be able to better understand what risks could be there
A PM is preparing the Communication plan for her project and in order to have efficient and effective communications decides to follow 5 C of communications Model. One of them is not a part of the 5C model, which one of the following?A. Correct Grammar and spelling, Concise no extra words B. Clear
Communication can take many forms and PM has to be aware and let all kinds of communication happened in this project, except one A. Internal, external B. Formal, Informal C. Legal, Illegal D. Official, Unofficial
In the project the meetings get very boring and the stakeholders lose interest. The sponsor has asked the PM to make sure communication is effective, crisp,& keeps everyone active during stakeholders meetings.What is the most effective technique PM can use to solve this?A. Focusing on tone, accent,
The PM is having a meeting with the team and stakeholders and notices that everyone is talking and the meeting does not seem to get anywhere. How can the PM ensure this does not happen again? PM should follow the steps listed below, except:A. PM should moderate and let only key stakeholders speak
Different stakeholders make different contributions to this project. The PM gets overwhelmed by requests from stakeholders for face to face meetings and requests for presentation every now and then impacting project focus and hence performance. The PM decides to adopt all of the following method of
The Project is closely related to another team and the stakeholder of that team reported that they are not getting any information on the project status and progress to the sponsor. What should the PM do?A. Review the communication management plan B. Check Information distribution list C. Meet the
The project has 10 team members, 3 people left the project, but 4 new ones joined the team. As a PM you need to decide location and technology depending on size and potential channels of communication.A 66 B 65 C 55 D 50
This important stakeholder has not shown any interest in the project despite several attempts to engage him. How should the PM try to engage with this stakeholder?A. Push communication B. Pull Communication C. Interactive communication D. Email communication
A team member is not performing well and does not attend meetings nor send reports on his assigned work. This is impacting project success. Sponsor has called a status meeting and the project is getting behind schedule. What should the PM do to start solving the problem and how should he engage
Everyone in the project seems to have a different understanding of the project goals and status of work done till now. Most team members and stakeholders do not seem to be on a common page. The PM decides to conduct a meeting and use the following document- technique to create common grounds?A.
Often PMs are not comfortable in building their teams as they seem to lose control and a commanding situation.What factors might prevent leaders to ignore sharing leadership with their team members. (Choose 2)A. Fear of becoming dispensable and hence replaceable B. Trusting the team to take control
Virtual Teams are becoming common nowadays, how should a PM reduce complexity on his project?A. Some members are represented by diverse time zones B. The team members understand the common process to get the job done.C. Most members are from multiple global offices.D. All members have a variety of
The Team is not very collaborative, performance is poor, and seems to be stuck in a matrix organization. The PM is trying to fix this dysfunctional team. What should he bother least about?A. Lack of trust B. Continuous conflicts arising C. Lack of commitment D. Infighting in team members
A team member has been consistently missing targets and assigned work to him. This has created backlogs and pending work and might delay the project. As a PM what will you do to solve the problem?A. Meet with the manager of the team member and discuss the situation B. Ask other team members to help
One of the key resources is being assigned to another project by a functional manager, this might create delay on the project. What should the PM do to solve this problem?A. Ask Sponsor to help in this situation B. Assign another resource who just came back from long leave C. Submit a Change
The rented office space where the project is being implemented has lots of issues and some team members have complained to the facilities department. The conference room is often locked and person not there to open it, air conditioning does not work sometimes, laptops and computers also seem old
A new team member was added with less experience. This has brought the whole team down and now they are behind in creating deliverables. How will the PM best solve this?A. Applying the “Forming-Storming-Norming-Performing-Adjourning”Ladder B. Cut Down “Forming- Storming” Cycle by
What would the PM do if a project is in execution and one key team member left the project? Sponsor insists on getting this “revenue generating’project delivered on schedule.A. Ask other team members to work harder and do the job for that person also.B. Ask for a Change request to add extra
A PM is working to figure out how he plans to get resources and how many of them he plans to get for his project? What is the correct sequence to observe to get the job done?A. Resource Requirements B. RBS C. Resource Management Plan D. Team Charter A. A.B.C.D
The RACI chart is given for small team for a Project. Looking at RACI tell us who is what - Accountable, Responsible, Consult, and Inform/Informed ?A Mary- Tester; Adam-Developer; Susan-PM; John- Sponsor B Mary- Sponsor; Adam-PM; Susan-Developer ; John- Tester C Mary- Developer; Adam-Tester;
The PM is working on the design of a new iphone. In order to test the iPhones made in the Foxconn factory, Apple does not have to test each and every phone. A random sample can be drawn. What technique can be used to do this?A. Simple Sampling B. Statistical sampling C. Cluster sampling D.
The PM is managing the quality of the process to ensure it is of high standard and meets the metrics set in the planning. The PM will use the following techniques to confirm process stability, except:A. Scatter Diagram B. Audit C. Design for X D. Quality Reports
The PM is getting a bug report that shows a higher failure rate than expected. The PM thinks applying Ishikawa technique, or “why-why”technique helps to get into the depth of the failure incidence and then try to fix it. What should the PM Do?A. Histogram B. Root Cause Analysis C. Affinity
The PM for creating a high quality on his project is trying to understand the interrelationships between multiple variables and their strengths contributing to a high quality process. What should the PM use?A. Matrix Diagram B. Flow Chart C. Design for X D. Control Charts.
Quality has been a major issue in projects. Sponsor is concerned and expressed that primary focus has to be quality of product and project both.Accordingly, the PM is making a detailed plan for delivering a high quality in his project. The PM will follow all the following techniques, except?A.
First the product failed to run in the company itself and then later externally at the client site creating problems. Apparently the team did not have proper training and skills and the platform they worked on was obsolete.Stakeholders are really concerned about the client relationship and
The PM is observing customer complaints due to crappy code, how could this have been avoided? What should the PM do?A. Matrix Diagram to track defects B. Applying COQ from start to finish C. Flowchart to understand process D. Scatter diagram to see diversions
The PM wants to have a stringent test to measure the components of the product,higher quality will not be acceptable,highest will be.Which of the following is the most stringent measure?A. Fitness for Use B. TQM, C. SIx Sigma, D. PDCA
One of the deliverables was not accepted by the customer during the project closing. It will take six weeks to complete the work involved to get it accepted, which will delay the project by at least two months. What should the PM do?A. Request customer to accept the work to be done as a new feature
A Project Manager is having issues with Quality in the project and in the product. The Sponso called a meeting with the PM and asked him to follow the best practices to ensure high quality is delivered for the project and product. What should the PM follow?A. Plan Quality, Execute Quality, Control
A project has a timeline of 6 months and a budget of $500,000. After one month the project has spent $100,000 and earned a value of $80,000. The PM is asked to review the project status in terms of budget and value, what should be his comment?A. Project is doing good CPI 0.8 B. Project is over
A PM is preparing a Cost Management Plan and looking at Funding options. The rates for Equity funding are 13%, Debt funding 8%, and Internal funding is 6.2%. NPV is $1.2 Million and opportunity cost is $1.8 Million. What best action can the PM take?A. Go with internal funding as it is cheapest at
The PM is working on the project to complete development work on a construction project at a Budget of $1 Million. The Earned Value Analysis shows 40% work is done 600K has already been spent. How much more will it cost to get the work done if cost performance remains unchanged?A 1200000 B 892540 C
The Project Manager is trying hard to keep the project costs under control and create a decent EVA but there are challenges. EV=50K, AC=80K, ETC=$1 Million and 20K. What will be the Four Scenarios of EAC1- EAC Bottoms up, EAC2 Atypical, EAC3 Typical, EAC4 poor performance, hit target
PMO has invited the PM to present the EVA analysis and status of the project. The Project looks good & seems to have earned more value than expenditure on the project and is under budget & ahead of schedule.Which one do you think is the likely scenario PM will present to PMO A. CV=-60k, PV=130k,
During project execution several new things unexpectedly have come up and are going to impact the budget and schedule. How should the PM solve this problem?A. Utilize Contingency funds B. Use management reserve C. Conduct reserve analysis D. Check Funding Requirements
The PM is trying to keep costs under control EV= 280K, PV= 240K, AC= 230 K, is the project under or over budget and ahead or behind schedule?A. The project is behind schedule and over budget B. The project is ahead of schedule and under budget C. The project is behind schedule and under budget D.
The PM is calculating the cost of activities for his project. The problem is that there is no history of similar projects done and no detailed estimates from the team can be made as work is not clearly defined and understood, only guesstimates can be made based on differing situations. What should
The PM is calculating how money will be spent on the project, how estimates are made, how the budget prepared, and how costs will be controlled. Where can he find the information?A. Cost Management B. Cost Management Plan C. Activity cost estimates D. Determine Budget
A PM is looking at Managing Costs for his project. Not only estimates and plans but also staying within budget is important. What steps should he follow from start to end?A. Cost Management Plan, Estimate Resources, Estimate Costs, Control Budget B. Cost Management Plan, Estimate Budget, Control
The PM has a problem, there is no budget left, as delays cost extra money on the project. The PM now wants to reduce the project duration without spending any extra budget, which technique he can apply?A. Schedule Compression B. Fast tracking and Crashing C. Fast tracking D. Crashing
The project schedule is being created by the project manager. In order to meet the deadline given by the sponsor he has to expedite the project. He is thinking about using resource optimization technique to improve productivity by reducing bottlenecks, which technique PM can apply?A. Resource
A lot of project activities are delayed and there is concern it might delay the project. The Sponsor has asked the PM to share with him the total expected time to be taken by the project keeping all the constraints in mind.The PM decides to Critical path Method, what should she convey about the
What is the free float of activity 2?A. 3 B. 4
What is total float of path 1-3-6-8-9 A. 3 B. 2 C. 4 D. 1
What is the largest float of the other two paths?A. 6 B. 4 C. 2 D. 1
What is the critical path for this small project?A. 1-2-5-8-9 B. 1-3-6-8-9 C. 1-4-7-9 D. 1-4-6-8-9
A lot of requirements are not clear at this point and the project manager has a problem as he just wants to focus on the current phase and get some things delivered and not worry too much about things far away in the project as they are only understood at a high level. How PM should solve this
The scope was baselined and approved by the PMO stakeholders. The WBS looks great. The problem is the team is not there and the PM wants the senior members to help find out how much time it will take to get the work to be done on a daily basis. How should the PM solve this?A. Define activities and
The Project Manager is trying to understand the relationship between different activities so he can create a diagram to understand how much time it will take. What is the PM doing?A. Schedule Management Plan B. Define Activities, Sequence Activity C. Activity Duration Estimates, Schedule Baseline
The budget is at risk for a project as resources are not available.The PM wants to understand all resource types,& categories available for the project?Where can she look?A. Activity resource Requirements B. Activity Cost Estimates C. Resource Breakdown Structure D. Resource Activity Calendar
It was a fixed bid project, the customer sales team kept adding new features each time they met the Project manager and team of the performing organization. The problem is the client finance did not accept those deliverables at close and refused to pay. What should the PM do?A. Team should avoid
The customer refused to pay for the requirements that were not covered by the requirements document signed. The team worked very hard on some of the requirements and even incorporated the latest technology to include those requirements.Lot of time- money was spent that was not paid creating a loss
The PM has just finished Baselining the requirements for the project.The sponsor has called a meeting to discuss the requirements finalized and firmed up so he can approve it to move forward with the project. What all should PM carry to get the ‘Scope Baseline’ approved from sponsor A. WBS and
The PM got the Scope Baselined from the sponsor and is getting ready to move on to the next piece.What all it includes and where PM can look for detailed information about each item on the list?A. Scope Management Plan B. Scope Statement C. WBS, WBS Dictionary D. Scope Statement, WBS, and WBS
Every stakeholder is pushing for getting their requirements included into this project. The PM is very confused as so many requirements cannot be completed in such a short duration and budget. The Steering Committee asks the PM to Freeze the scope means this is what we will work on, this is inscope
The PM and the BA are Collecting Requirements from stakeholders.Stakeholders are divided in their opinion and some Stakeholders believe their requirement is most important and cannot be ignored at all. If avoided, then not only the stakeholder might create trouble for the PM but also try to
The PM asked the requirements from the stakeholders but they did not understand the requirement fully.They asked the PM to get a sample version of the intended product quickly developed.This will help to get basic understanding, in a rudimentary form, by looking at the sample product, so that they
The PM is responsible for completing the planning phase and getting approval from the PMO on baselines. The PM is deciding how each work package should be completed? How much work is involved in getting deliverables ready once broken down into smaller pieces? What is the PM doing?A. Scope
The PM decides to work with the team and finalize the requirements for the current release. Out of 38 requirements collected, only 21 are being worked upon in the current phase. What should be done next by the PM?A. Scope Management Plan, Collect Requirements B. Define Scope C. Create WBS D.
The Project is getting over and the sponsor tells the PM to wrap up the project. What steps will the PM follow to start?A. Close Project B. Administrative closure C. Team Release D. Lessons learned
A Stakeholder made a verbal request to a team member who informed the PM who made a request in writing with expected impact to review the proposed item for change. What is the next step?A. Making Changes to baselines.B. Change Control Board review C. Change Process requiring team to start work on
The team is working hard to generate outcomes.The PM is directing and managing the team. Some artifacts have been created and sent to testing, while some others have issues, and need some changes.The team has documented all of the chat sessions on slack, what is the next thing to do?A. Create
PMO wants the PM to ensure that all work and data is captured centrally & can be shared in real time with anyone who is a stakeholder as per the plan.What will help achieve this goal?A. Any PMIS portal B. Fully Automated system tool C. Database systems D. Microsoft Teams or JIRA
The sponsor is an executionist. He believes in do or die mantra. He states the success lies in the execution of the Project. This is where the team is Doing the work. Here is where the PM is Getting things done communicating most of the times with all stakeholders. Sponsor wants to know from the PM
A PM just finished all the subsidiary component plans and rolled them all up to create a summary document - the project plan for this big project with high visibility. Now he wants to announce and invite all stakeholders to garner their support and officially set the ball rolling. What action will
The PM is preparing a Benefit Realization Plan and a Business Case for the new project. The Sponsor also asked the PM to prepare a RACI chart clearly outlining the roles and responsibilities as most resources are internal and worked on similar projects. Who would be held Responsible for Project
The Sponsor approved the Charter and then requested the PM to Create a detailed Project Plan and come to him with the final complete plan. What should the PM do? The Project Plan is not complete till A. All subsidiary and component plans are put together B. All Baselines are complete C. Signed and
There are many loose ends, bits and pieces of the project all over the place. The Sponsor wants the PM to take charge and control things like an orchestra conductor and deliver results. What should the PM do?A. Keep Team involved and contributing to project work on regular basis B. Have
The project manager for Bridge Construction company is regularly consolidating project documentation such as audio, videos, pictures,emails, chats, etc to ensure the team is continuously sharing their project experiences.Which document would help here more?A. Organizational Process Assets B.
The Project is chaotic, no one listens to anyone, things seem haphazard, sponsor has to force himself a lot to make things happen. Sponsor got you as PM and now wants you to not only motivate the team but make them self sufficient soon so you can focus on results. Which of the following styles will
A PM is a Manager and also a Leader. He has to balance his role between the two. As a PM of a project what would the person least focus on:A. Positional power vs relational power B. Maintain vs develop C. What and why vs How and when D. Control vs trust
Stakeholders consider the project very high visibility and very important. Project involves multiple teams and a lot of ambiguity, complexity, and new things coming up all the time. Several PM’s have been tried. Sponsor got this new PM. What PM should abstain to create success?A. System oriented
This Project has many variables and are constantly changing, requirements are dynamic, and the learning curve is steep. The PM understands the manager vs leader roles. What behaviors PM will avoid with team members to achieve project success as stakeholders want.A. Administrate vs innovate;B.
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