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project management for small projects
CAPM Certified Associate In Project Management Practice Exams 1st Edition James L. Haner; Cate McCoy - Solutions
Questionnaires, surveys, brainstorming, and benchmarking are examples of which technique?A. Expert judgment B. Data gathering C. Data analysis D. Decision-making
Which Project Stakeholder Management process creates work performance information as an output?A. Identify Stakeholders B. Manage Stakeholder Engagement C. Monitor Stakeholder Engagement D. Plan Stakeholder Management
Which Project Stakeholder Management process sets ground rules as one of its tools and techniques?A. Identify Stakeholders B. Manage Stakeholder Engagement C. Monitor Stakeholder Engagement D. Plan Stakeholder Management
Which two processes require that the Project Charter be completed first?A. Identify Stakeholders and Plan Stakeholder Engagement B. Plan Stakeholder Engagement and Manage Stakeholder Engagement C. Manage Stakeholder Engagement and Monitor Stakeholder Engagement D. Plan Stakeholder Engagement and
What is the goal of developing approaches to involve stakeholders in the Plan Stakeholder Engagement process?A. Base the approach on project goals.B. Base the approach on the project sponsor’s goals and objectives.C. Base the approach on stakeholder needs and expectations.D. Base the approach on
Which project document is completed just before the process of Identify Stakeholders takes place?A. Business case B. Project charter C. Project plan D. Stakeholder register
Which of the following is a true statement regarding the Project Stakeholder Management processes?A. The processes are carried out independent of one another.B. All of the processes focus on communication with stakeholders.C. All of the processes are carried out in the Initiating Process Group.D.
Which process puts emphasis on communicating with stakeholders?A. Identify Stakeholders B. Manage Stakeholder Engagement C. Monitor Stakeholder Engagement D. Plan Stakeholder Management
Which Project Stakeholder Management process has the goal of working with stakeholders to meet their needs and expectations?A. Identify Stakeholders B. Manage Stakeholder Engagement C. Monitor Stakeholder Engagement D. Plan Stakeholder Management
Which process group contains the Identify Stakeholders process?A. Initiating B. Planning C. Executing D. Monitoring and Controlling
Which process results in the initial creation of a project stakeholder register?A. Identify Stakeholders B. Manage Stakeholder Engagement C. Monitor Stakeholder Engagement D. Plan Stakeholder Management
Which of the following is not a form of alternative dispute resolution?A. Mediation B. Arbitration C. Litigation D. Audit
All the following conditions can lead to early termination of a contract except what?A. Mutual agreement by both parties B. Default of one party C. Convenience of the buyer if provided for in the contract D. An incomplete procurement statement of work
Which tool or technique would be most useful for storing information about procurement documentation and records?A. Records management system B. Project management information system C. Contract change control system D. Procurement performance reviews
Who is responsible for carrying out audits on contracts?A. Only the buyer B. Only the seller C. An independent legal professional D. Both buyer and seller
You and your team are in the process of negotiating a contract for a service required on your project. Which process are you in?A. Plan Procurement Management B. Conduct Procurements C. Control Procurements D. Close Contracts
You have decided to engage the services of a quantity surveyor to review the prices received from sellers responding to your procurement requests. What tool or technique are you using?A. Delphi technique B. Independent estimates C. Analytical techniques D. Bidder conferences
All the following could be included as part of your source selection criteria except what?A. Intellectual property rights B. Technical capability C. Financial capacity D. Organizational process assets
A technique that considers a variety of factors to determine whether the particular project work is best done by the project team or done by external sources is known as what?A. Expert judgment B. Market research C. Make-or-buy analysis D. Proposal evaluation techniques
The document that describes and defines the portion of the project scope to be included within the related contract is known as what?A. Procurement management plan B. Organizational process assets C. Scope statement D. Procurement statement of work
You are the seller of a potential good or service and are responding to an RFP document where there is a poorly defined scope of work. What type of contract would you prefer to enter?A. Fixed-price B. Fixed price incentive fee C. Cost-reimbursable D. Time and materials
The organization seeking to procure external resources to provide goods or services on a project is known as what?A. Procurement specialist B. Seller C. Lawyer D. Buyer
Which of the following processes produces the procurement management plan?A. Close Procurements B. Plan Procurement Management C. Conduct Procurements D. Develop Procurement Management Plan
A generally accepted business practice to follow regarding risks and issues is to:A. Use the risk register to capture operational-level issues B. Set up a risk control board for risks and issues that may occur C. Set up an escalation process for you to help resolve risks and issues D. Ensure a risk
You have a design team of seven members and a support team of three people; these numbers are about half of what you believe you need.These limits are examples of:A. Constraints to document in your project scope statement B. Limitations to document in your project charter C. Known risks to set
What should you be sure to review before finalizing the risk management plan for this particular project?A. Occupational safety and health issues B. Business case C. Potential suppliers on the prequalified sellers list D. Cultural differences in the production workers
You are preparing to lead a project team creating a product that is expected to be available for the Christmas buying season and is anticipated to be popular with young adults ages 25 to
In order to prepare the risk management plan, what should a project manager define first?A. Your organization’s risk appetite B. The functional requirements document you plan to use to identify risks C. The resisting stakeholders D. Budget assumptions and constraints
How is secondary risk assessed?A. E = (a + 4m +b) / 6 B. EMV plus 10 percent C. Determine probability and multiply by impact D. The same way as original or residual risks
A residual risk is assessed to have a probability of 0.1 and an impact value of $50,000. What is the EMV of the residual risk?A. $1,000 B. $5,000 C. $50,000 D. EMV does not apply to residual risk
If the EMV of a risk is $200,000 and this risk exposure has been documented in the project business case, what is the maximum you could spend to remove the risk completely and be better off?A. $20,000 B. $100,000 C. $2,000,000 D. $200,000
Risk A has a 50 percent chance of happening. Unrelated Risk B has a 20 percent chance of happening. What is the chance they will both happen?A. 10 percent B. 30 percent C. 70 percent D. 100 percent
Calculate EMV for a risk event that has a 40 percent chance of occurring and that, if it occurred, would cost the project an additional$100,000.A. $4,000 B. $40,000 C. $100,000 D. $400,000
In which process does the project manager numerically analyze the combined effect of identified individual project risks and other sources of uncertainty on overall project objectives?A. Plan Risk Management B. Identify Risks C. Perform Qualitative Risk Analysis D. Perform Quantitative Risk Analysis
In which process does a project manager prioritize individual risks by assessing their probability of occurrence and impact?A. Plan Risk Management B. Identify Risks C. Perform Qualitative Risk Analysis D. Perform Quantitative Risk Analysis
What are you engaged in if you are documenting the effectiveness of risk responses in dealing with identified risks and their root causes, as well as the effectiveness of the risk management process?A. Implement risk responses B. Risk identification C. Risk analysis D. Risk audit
In the Implement Risk Responses process, which of the following is done for each risk?A. Specify the risk thresholds based on the risk appetite of the sponsor.B. Encourage risk owners to take necessary action, if required.C. Document the risk description and impact if it happens.D. Inform project
As part of implementing risk responses, you are updating your risk report. You should include:A. Any changes to overall risk exposure B. Impact of identified risks on achieving project benefits C. A change request process for risks that occur that affect project team assignments D. A revised list
Information such as outcomes of risk reassessments, risk audits, and periodic risk reviews are examples from which of the following?A. Risk management plan B. Approved change requests C. Project document updates D. Work performance information
Your team is developing a part of the risk management plan. For some of the risks, the team decides that a response plan will be executed only when certain predefined conditions exist. What is the term given to this type of risk strategy?A. Contingent B. Sharing C. Exploit D. Enhance
The process of project planning that involves developing options, determining actions to enhance opportunities, and reducing threats to project objectives is called (a):A. Perform Qualitative Risk Analysis B. Plan Risk Responses C. Perform Quantitative Risk Analysis D. Probability Impact Matrix
A new member of your project team suggests that you should quantify risks using the lowest, highest, and most likely costs of the WBS elements in the project plan. What is the name for the technique being suggested?A. Three-point estimating B. Probability impact analysis C. Probability
As part of your responsibility for managing risks in your project, you rate risks as low, medium, or high. What tool would you typically use to define these categories?A. Probability impact matrix B. Risk register updates C. Assumption analysis D. Checklist analysis
The document that contains a list of identified risks, a list of potential responses for each risk, the root cause of the risk, and the risk category is called the:A. Risk management plan B. Project issues log C. Risk category checklist D. Risk register
Who is responsible for identifying risks in a new project?A. The project manager B. The project sponsor C. Any project personnel D. The main stakeholders
The PMO guidelines for all projects at your company advise that a project should have a balance between risk taking and risk avoidance.This policy is implemented in a project using:A. Risk responses B. Risk analysis C. Risk identification D. Risk classification
How often should an organization address risk management during a project?A. At every management meeting B. Only in the planning phase C. On high-risk projects only D. Consistently throughout
What is the difference between verified deliverables and accepted deliverables?A. Accepted deliverables are inputs to Validate Scope, whereas verified deliverables are outputs from Validate Scope.B. Accepted deliverables are created by the Control Quality process, and verified deliverables are
Which of the following would you not expect to see in a detailed project performance report?A. Current status of risks and issues B. Staff performance reviews C. Forecasted project completion D. Summary of changes approved in the period
What forecasting method are you using when you are currently assessing the information supplied anonymously by the respondents and plan to request a second round of opinions to use in your project forecasts?A. Judgmental method B. Causal method C. Earned value D. Econometric method
Which of the following forecasting methods is an example of using historical data about your project to forecast an estimated future outcome in your project performance reporting?A. Budget forecasts B. Judgmental methods C. Econometric method D. Time series methods
Which of the following would be least useful to you when you are actively monitoring and controlling the project communications according to your approved communications management plan?A. Project communications B. Issue log C. Work performance data D. Change requests
What is the best term to describe when cultural differences and using unfamiliar technology are the main communication problems?A. Decoding B. Feedback C. Noise D. Transmission
What information and method would be best to use when presenting a detailed project update to some high-level stakeholders?A. A verbal presentation during a 10-minute meeting B. A summary milestone report tabled as an agenda item at their next scheduled meeting C. A PowerPoint presentation
What is the best form of communication to use when dealing with unacceptable behavior towards other project team members?A. Formal written B. Formal verbal C. Informal written D. Informal verbal
How important is nonverbal communication to negotiations?A. Very important B. Not very important C. Only important when the other party is silent D. Only important during negotiations over cost
The Manage Communications process occurs within which PMBOK Guide process group?A. Initiating B. Planning C. Executing D. Monitoring and controlling
Effective information distribution includes all of the following techniques except:A. Writing style B. Presentation techniques C. Issue log D. Choice of media
All the following are techniques to ensure your project meetings are more productive except?A. Teleconferencing B. Ground rules C. A start and finish time for the meeting D. An agenda
Which of the following would you not expect to find in your communications management plan?A. Person responsible for authorizing the release of confidential information B. Team members’ addresses and phone numbers C. Glossary of common terminology D. Stakeholder communication requirements
Who should take responsibility when the team is disagreeing about what, how, and when different communication methods are to be used?A. Stakeholder representative B. Project team C. Project sponsor D. Project manager
What sort of communication method are you using when you use the intranet site to post large amounts of information that team members can log in to read?A. Encoding and decoding B. Push communication C. Interactive communication D. Pull communication
What sort of communication method is being used when sending out your weekly project update to a wide range of stakeholders?A. Stakeholder management strategy B. Pull communication C. Interactive communication D. Push communication
Which of the following is a characteristic of a good listener?A. Takes good notes B. Repeats some of the things said C. Finishes the speaker’s sentences D. Agrees with the speaker
When you ask that all correspondence be conducted in English, what are you trying to minimize in your team’s communications?A. Environmental constraints B. Cultural differences C. Noise D. Foreign accents
What technique could help you to understand better when you are having difficulty concentrating on what a stakeholder is saying during a business meeting and you feel you are not fully understanding them?A. Repeat the message back to the stakeholder.B. Ask them to write everything down.C. Ask to
All the following communications are noise except:A. Educational differences B. Differences in motivation C. Lack of a communications device D. Cultural differences
All the following are factors that influence the method of communication disbursement between team members except:A. Availability of technology B. Duration of the project C. Local government regulations D. Urgency of the need for information
What sort of communication is most appropriate when dealing with changes to a contract?A. Informal written B. Formal written C. Formal verbal D. Electronic
All the following are examples of communication skills except:A. Reviewing the work breakdown structure to ensure team members know what has to be done B. Setting and managing expectations C. Persuading a person or organization to perform an action D. Listening actively and effectively
If you are engaged in consciously paying attention to body language and trying to understand the communication from a sender, what are you involved in?A. Active listening B. Effective listening C. Providing feedback D. Paralingual communication
What is the correct sequence of the following terms?A. Work performance report, work performance data, work performance information B. Work performance information, work performance data, work performance report C. Work performance data, work performance report, work performance information D. Work
How does the project kick-off meeting act as a means of communication?A. The kick-off meeting does not act as a means of communication.B. The kick-off meeting signals to the team that enough planning has been completed to begin execution.C. The kick-off meeting is completed to start project
You have set up an intranet site for project team members to be able to download project progress updates. This is an example of which method of communication?A. Interactive B. Push C. Pull D. Manual
When you send a handwritten update to project stakeholders and they are unable to read your handwriting, what is this an example of?A. Bad handwriting B. Noise C. Interference D. Feedback
What is the name of the tool that analyzes the individual communication requirements for each of the stakeholders?A. Communication models B. Information management systems C. Communications requirements analysis D. Communications technology
The decision to use a written document to provide project updates is an example of what type of tool or technique?A. Communication technology B. Communication models C. Expert judgment D. Meetings
Which of the following processes produces the communications management plan?A. Develop Project Management Plan B. Plan Communications Management C. Manage Communications D. Develop Communications Management Plan
Which of the following will lead to the project manager tailoring the approach to Project Resource Management?A. Knowing whether the requirements will be captured with a formal or informal framework B. Identifying the risk threshold of the project sponsor C. Identifying the risk threshold of the
Given that multiple methods are available to document team member roles as a part of the Project Resource Management process, what are the shared objectives of all of the methods?A. Ensure each work package has an ambiguous owner.B. Ensure team members have a clear understanding of their roles and
Which Project Resource Management group process uses multiple data representations as a technique for carrying out the process?A. Acquire Resources B. Control Resources C. Estimate Activity Resources D. Plan Resource Management
Which data representation shows the company’s existing departments, units, or teams together with project activities as work packages listed under each department?A. Hierarchical charts B. Work breakdown structure C. Organizational breakdown structure D. Resource breakdown structure
Which problem-solving technique focuses on achieving a win-win situation?A. Compromise/reconcile B. Collaborate/problem solve C. Force/direct D. Smooth/accommodate
Your current project is in trouble per reports from the company’s project steering committee, with many of the project issues stemming from a lack of resources. What should you do immediately?A. Tell the steering committee you have analyzed the work performance data, and the work performance
Which process monitors and measures resources to ensure committed resources are made available and allocated according to the project management plan?A. Control Staffing B. Control Team C. Control Scope D. Control Resources
Which estimation technique performs the estimation at the activity level and then aggregates up to develop estimates for work packages, control accounts, and summary project levels?A. Expert judgment B. Bottom-up estimating C. Analogous estimating D. Parametric estimating
Your company is undergoing a 12 percent reduction in workforce, and the project you are managing is affected. What should you do next?A. Carefully monitor and control the scarce resources.B. Request a preassigned contractor for needed resources.C. Suggest that a contracting officer representative
In a matrix management situation, which process is used to prevent unauthorized or conflicting assignments for team members between tasks for the functional manager and tasks for the project team?A. Monitor and Control Project Work B. Perform Integrated Change Control C. Control Resources D.
What are teams called that function with an absence of centralized control?A. Specialists B. Subject matter experts C. Self-organizing D. Self-sufficient
As the project manager, if you place an order for low-quality material in order to stay within the project budget, what is the exposure to the project or project team?A. There is risk that quality of the product may be compromised causing rework.B. There is a risk that deadlines may not be met.C.
As leader and manager of the project team, which of the following should the project manager be aware of as external project factors that may influence the project team?A. Names of the project sponsor and business analyst B. Quantitative and qualitative project risks C. Internal and external
Which of the following is beneficial during the Planning phase in order to include relevant expertise and strengthen commitment to the project?A. The RACI chart B. Hiring an external consultant C. Identifying key performance indicators for requirements D. Participation of team members
Which process creates the resource breakdown structure?A. Acquire Resources B. Control Resources C. Estimate Activity Resources D. Plan Resource Management
Which input to Plan Resource Management identifies the deliverables that drive the types and quantities of resources, which the project manager will need to manage?A. Quality management plan B. Resource management plan C. RACI chart D. Scope baseline
Which tool is a visual representation that illustrates the number of hours that each person will be needed each week over the course of the project schedule?A. Work breakdown structure B. Task network diagram C. Resource histogram D. Detailed Gantt chart
Which document is presented in a tabular form and includes the schedule milestones, documented assumptions and constraints, resource requirements by time period, and alternative schedules?A. Project schedule B. Schedule data C. Resource schedule D. Project bar chart
One tool of project management is a table that identifies and describes the types and quantities of each resource required to complete all project work packages. What is this table known as?A. Resource calendar updates B. Activity attribute updates C. Resource breakdown structure D. Activity
Which process in the Project Resource Management process group is concerned with tracking team member performance and resolving team issues?A. Acquire Resources B. Direct and Manage Work C. Develop Team D. Manage Team
Which two processes require that a project manager know how to use techniques like expert judgment to create estimates?A. Plan Resource Management and Estimate Activity Resources B. Develop Team and Estimate Activity Resources C. Manage Team and Estimate Activity Resources D. Control Resources and
Which two processes take place during the Planning process group?A. Develop Project Charter and Identify Stakeholders B. Control Schedule and Control Costs C. Plan Resource Management and Estimate Activity Resources D. Direct and Manage Project Work and Acquire Resources
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