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project management for small projects
McGraw-Hill Education PMP Project Management Professional Exam 1st Edition Henrique Moura - Solutions
Which of the following processes does NOT use an audit?A. Perform quality assurance B. Control risks C. Control stakeholder engagement D. Control procurements
Manage stakeholder engagement belongs to the __________ process group.A. Planning B. Executing C. Monitoring and controlling D. Closing
The project is nearly finished, and the team is completing the last technical deliverable. One week before the due date, the team informed the project manager that it will not be possible to complete the project within the schedule. What is the BEST option?A. Inform the customer that the project
One month before the project’s scheduled completion, the customer requested an additional critical requirement. What should the project manager do NEXT?A. Request management support.B. Inform the customer that the requirement will be delivered by a future project.C. Approve a change request
While managing an IT integration project, the team informed the project manager that the technical architecture, previously approved by the customer, can be significantly improved. Such change would meet the customer’s initial expectations but could compromise the adopted schedule.How should the
The project has a history of changes to the approved scope statement.Which of the following would have been LEAST helpful in preventing this situation?A. Configuration management system B. Stakeholder management plan C. Issue log D. Project charter
A project is facing major changes during project execution. Which of the following would have been the BEST option to avoid this situation?A. Involve all available stakeholders in the project charter development.B. Review the WBS carefully with the team.C. Formally approve a requirements
A critical resource was removed from the project a few weeks before the project due date. Which of the following is the LEAST likely reason?A. Lack of a staffing management plan B. The functional manager not being included in the communications management plan C. Lack of a work authorization system
Which of the following is LEAST related to stakeholder management?A. Issue log B. Assumptions log C. Changes log D. Influence curve
Which of the following should NOT be part of stakeholder management?A. Completing work outside the project’s scope B. Using an issue log C. Issuing change requests D. Influencing stakeholders
Whenever there is a conflict of interests between different project stakeholders, the project manager should be more accountable to:A. Sponsor B. Steering C. Customer D. PMI
During scope verification you notice that a critical deliverable does not meet its requirements. The customer did not notice it and is about to validate the deliverable. You are worried because the correction can compromise the project schedule. What should you do NEXT?A. Complete scope
Which of the following is NOT part of stakeholder management?A. Exceeding expectations B. Influencing expectations C. Determining stakeholders’ roles and knowledge about the project D. Managing issues proactively
The project manager has just been informed that one stakeholder is unhappy about a specific deliverable. The project manager believes that the stakeholder’s concern should not be an issue because the deliverable will fully address the need. What should the project manager do?A. Inform
At the early stages of the project, you noticed a high level of resistance from a number of stakeholders. How should you approach the situation?A. Establish a responsibility assignment matrix defining the stakeholders’roles.B. Review the project charter according to stakeholders’
All of the following options are included in a stakeholder register EXCEPT:A. Stakeholders’ requirements and interests B. Stakeholders’ power and influence over the project C. Stakeholders’ identification D. Stakeholder management strategy
While preparing a stakeholder register, you are focused on analyzing stakeholders’ influence. Which of the following statements regarding stakeholders’ influence is correct?A. Stakeholders should be able to influence project decisions throughout the project.B. Stakeholders’ influence remains
A project has been dealing with significant scope changes. Which of the following is the LEAST likely cause?A. Some deliverables only recently decomposed into work packages B. Lack of a change control system C. Poor stakeholders’ identification D. Lack of management support
Project stakeholders are identified during which process group?A. Executing B. Initiating C. Planning D. Stakeholders management
Which process generates a formal written notice that the contract has been completed?A. Close project or phase B. Contract verification C. Close procurements D. Control procurements
Your company has decided that a large ongoing product development project is no longer feasible and the contract with the supplier will be terminated. Which processes can help you manage the situation?A. Close project and phase and contract closure B. Closing and close procurements C. Close project
A procurement audit is part of:A. Plan procurement management B. Conduct procurements C. Control procurements D. Close procurements
A _______________ is a formal request, issued by the seller, for loss compensation under a contract.A. Letter of intent B. Bond C. Letter of default D. Claim
The seller has just informed the buyer that an important contract milestone date will not be met. How should the buyer proceed?A. Move to the close procurements process.B. Change the procurement management plan.C. Issue payments as established within the contract.D. Issue payments but deduct the
The seller provided a component that did not meet the contract requirements. After further analysis you discovered that the contract requirements are incoherent. You also noticed that the component delivered actually fits your business need. What is the BEST thing to do?A. Complete a detailed
The MAIN purpose of the control procurements process is:A. Receiving proposals and negotiating contracts B. Making sure that the other contracting party is meeting contract requirements C. Establishing a contract change control system D. Formally accepting the contract
Which of the following activities is NOT part of the control procurements process?A. Claims administration B. Review of proposals C. Authorization of the start of the supplier work D. Review of contract changes
Which of the following is the buyer’s MAIN concern if choosing to single-source the procurement process?A. Dependency on the supplier B. Quality C. Vendor not being qualified for this project D. Vendor’s financial status
After issuing and advertising an RFP for a major procurement, the team is facing too many sellers’ responses and is struggling to select the supplier.Which of the following options would be of LEAST help?A. Contract SOW B. Screening system C. Contract negotiation D. Bidder conference
What is the buyer’s MAIN concern on a bidder conference?A. Verifying that the deliverables were completed according to the contract B. Negotiating conditions that are acceptable to both parties C. Formalizing the decisions made D. Making sure that all parties have access to the same information
What should be the buyer’s MAIN concern during contract negotiation?A. Establishing fair and sustainable terms and conditions B. Reducing the price to pay C. Managing claims D. Defining a clear scope of work
After collecting the sellers’ proposals, the project team is struggling to select the supplier. Which of the following options would be of MOST help?A. Source selection criteria B. Screening system C. Prequalified sellers D. Bidder conference
On a cost plus incentive fee contract, the target cost is 100,000, the target fee is 10,000, the sharing ratio is 60/40, the ceiling price is 120,000, and the final actual cost was 120,000. What is the final price paid by the buyer?A. 110,000 B. 120,000 C. 122,000 D. 128,000
The project manager and the procurement department are trying to decide which contract type to adopt. The project manager is arguing the contract should include an incentive system. What is the MAIN advantage of contract incentives?A. Providing a reference for assessing the vendor’s performance
Which contract type transfers most of the risk to the buyer?A. Cost-reimbursable B. Fixed price C. Fixed price plus incentive fee D. Purchase order
You are trying to decide which contract to use in a procurement process.Which of the following is NOT a good reason to choose a cost-reimbursable over a fixed-price contract?A. It requires less time to prepare.B. The price is usually cheaper.C. It requires less effort to audit the supplier’s
Which of the following is the buyer’s MAIN concern in a fixed-price (FP)contract?A. Preventing the seller from reducing scope B. Auditing all costs invoiced C. Defining a clear SOW D. Administering the contract closely to prevent a cost overrun
You need to procure a standard material, equally available from a number of suppliers. Which procurement document should be prepared?A. RFQ B. IFB C. RFP D. RFI
You are about to develop the procurement documentation and send it to potential suppliers. You wish to receive a response with an approach and a price. Which of the following should you prepare?A. Request for proposal B. Invitation for bid C. SOW D. Proposal
A team member does not know what the supplier should deliver under a contract. Which document should you direct the team member to?A. Proposal B. Contract special terms C. Procurement SOW D. The project WBS
How would you define a procurement management plan?A. Describes how contracts should be managed within the organization B. Is developed by the procurement department for all procured items C. Is a subsidiary of the project management plan D. Is an output of the conduct procurements process
All of the following are defined in the plan procurement management process EXCEPT:A. Contract negotiation B. Make or buy decision C. Statement of work (SOW)D. Procurement management plan
Which of the following is one advantage of decentralizing procurement management processes?A. The professionals performing procurement activities have a high professional expertise.B. The professionals performing procurement activities have well-defined careers.C. The contract is more easily
What is the project manager’s MAIN responsibility in procurement management?A. Establishing a bridge between the project and the procurement department B. Preparing request for proposals C. Helping potential suppliers understand the procurement documents D. Approving changes
All of the following processes are applied to every project, EXCEPT:A. Plan risk management B. Identify risks C. Perform quantitative risk analysis D. Control risks
A risk with a significant impact occurred. The risk was not previously identified, so there is no risk response available. What should the project manager do FIRST?A. Reevaluate the risk probability and impact.B. Accept the risk.C. Implement a contingency plan.D. Establish a workaround.
Which of the following statements regarding risk reassessment is NOT true?A. It is part of the control risks process.B. It assesses how well risk management processes were implemented in the project.C. It should be performed regularly.D. It may result in risk register updates.
Which of the following options is a poor risk management practice?A. A new risk was identified during a risk monitoring meeting.B. The team reassessed the likelihood of a previously identified risk.C. The team will plan responses to all project risks to avoid future risk monitoring.D. Some risk
The purpose of controlling risks is to:A. Prepare workarounds when accepted risks occur B. Identify new project risks C. Analyze risks trend D. All of the above
Which of the following options is NOT part of the plan risk responses process?A. Contingency plans B. Triggers C. Residual risks D. Workarounds
The project manager has identified, analyzed, and prioritized risks, as well as completed the risk response plan. What should be done NEXT?A. Estimate the risks’ impact on project objectives.B. Determine workarounds.C. Prepare a risk management plan.D. Analyze risk trend.
Which of the following statements regarding unknown-unknowns is correct?A. There should be project funds to respond to unknown-unknowns.B. Unknown-unknowns are documented in the risk register.C. The contingency reserve should account for unknown-unknowns.D. The project manager should identify and
Accepting a risk is a reasonable response strategy when:A. There is not enough information to accurately analyze the risk B. The risk has never occurred before in the organization C. There are no workarounds available D. It is not possible to transfer, mitigate, or avoid the risk
A secondary risk is defined as:A. A risk that results from a risk response B. A risk that remains after risk response planning C. A risk that was accepted during risk response planning D. A risk identified during risk monitoring
In a two-year project, the project manager has intentionally delayed a solution design activity. The project manager and the team are expecting that in the next few months, a new and more effective technology might be available on the market. This is an example of:A. Enhance risk B. Contingency
Fearing airline strikes, your company has decided to cancel all onsite meetings scheduled for the month of April. Web meetings have been scheduled instead. What type of risk response strategy has been used?A. Accept B. Mitigate C. Transfer D. Avoid
To address solution complexity in a major international engineering program, a large project has been broken down into several midsize projects. What type of risk response strategy has been used?A. Contingency plan B. Mitigate C. Decomposition D. Workaround
What is the output of risk response planning?A. Project schedule updates B. WBS updates C. Establishing contract terms and conditions D. All of the above
The plan risk responses process includes:A. Developing contingency plans and identifying the responses’ triggers B. Preparing a risk breakdown structure C. Determining risk causes D. Prioritizing risks
The Monte Carlo technique analyzes the schedule risk based on:A. Work breakdown structure (WBS)B. Contingency reserve C. PERT estimates D. Gantt chart
A restaurant estimated that it needed 10 to 40 minutes to fulfill customer orders. What is the standard deviation of the estimate?A. 5 minutes B. 30 minutes C. 10 minutes D. Not enough information
What tool would you use to assess the probabilities and impacts of available alternatives?A. Expected monetary value B. Monte Carlo C. Sensitivity analysis D. Decision tree analysis
What is the risk expected value if the project quantitative risk analysis identified two risks with the following probabilities and impacts?• Risk A with a 10 percent probability of a 5,000 increase in materials costs• Risk B with a 10 percent probability of a decrease of 2,000 in travel
Quantitative risk analysis is MOSTLY concerned with:A. Performing a feasibility analysis B. Deepening the understanding of project risk C. Determining the budget required for risk management activities D. Using a decision tree analysis
How should you manage risks included in the watch list?A. Inform management.B. Perform a quantitative risk analysis.C. Document them for future monitoring.D. Mitigate them.
The team is determining an overall project risk score. In which process is the team involved?A. Plan risk management B. Identify risks C. Perform qualitative risk assessment D. Control risks
You have identified risks, assessed them using a probability impact matrix, and ranked them according to their priority. What should you do NEXT?A. Plan risk responses.B. Approve the project management plan.C. Prepare the top ten list.D. Identify secondary risks.
In which of the following contexts can the Delphi technique be particularly useful to identify project risks?A. There is no experience in the subject.B. The team is collocated in a common physical space.C. The team is spread across multiple countries.D. Risks are organized into categories.
Which of the following is NOT an output of a qualitative risk assessment?A. Risk scores B. Risk thresholds C. Selection of risks for further analysis and response D. Selection of risks requiring an urgent response
After preparing the risk management plan, the project manager identified the project risks and documented them in the risk register. What has the project manager done wrong?A. Risks should be identified by the team.B. The risk management plan can only be defined once the risks have been
The risk register is part of which processes?A. Identify risks B. Plan risk responses C. Control risks D. All of the above
All of the following are part of risk identification EXCEPT:A. Identifying risk causes B. Identifying the critical risks C. Analyzing assumptions D. Identifying the risks potential responses
The project manager wants to organize project risks by category to facilitate their management. What tool should be used?A. Decision tree B. Probability impact matrix C. Risk breakdown structure D. Risk tree
Which of the following is LEAST relevant when comparing two risks?A. Owner B. Quality of the available data C. Impact D. Trend
The project manager has just determined communication requirements.What should be done NEXT?A. Risk identification B. Risk management plan C. WBS D. Stakeholders’ register
Serious errors were found in the product during a test cycle in a software development project. Management is worried because the project CPI is 0.8 and the SPI is 0.75. Additionally, the project is struggling with a lack of resources. Which of the following is the MOST likely cause?A. Poor scope
Which of the following is NOT a tool or technique of the manage communications process?A. Publish information on the project website.B. Distribute project lessons learned.C. Use a videoconference to deliver a project presentation.D. Meet with the customer to understand his or her concerns.
A project dashboard may be MOST useful to:A. Understand the project risks B. Describe what was completed during the reporting period C. Understand project variances D. Provide an at-a-glance understanding regarding project performance
Which of the following reports would you use to compare what was completed with what should have been completed?A. Progress B. Variance C. Forecast D. Status
The project manager has determined communication requirements, established reporting templates, determined the communication technology, and documented the project glossary. He is about to move on to the next project management process. What has the project manager forgotten to do?A. Identify
A project has six team members. How many communication channels exist within the team?A. 6 B. 10 C. 15 D. 30
Which of the following options BEST describes the importance of communication channels in project management?A. They determine communication technology.B. They are used to prepare a resource breakdown structure (RBS).C. They are used to identify stakeholders.D. Increasing the number of
Which of the following options is LEAST relevant for improving project communications?A. Use a project war room.B. Perform a kickoff meeting.C. Colocate the team.D. Prepare a resource breakdown structure (RBS).
Which of the following is NOT an input to the development of a communications management plan?A. Existing communication infrastructure B. An issue log C. Stakeholders’ identification D. Historical information
All of the following options are part of a communications management plan EXCEPT:A. Communication technology B. Status meetings time and locations C. Stakeholders’ names, power, and expectations D. Project glossary
An important stakeholder complained that he is receiving too much technical documentation and no performance reports. Which process could have avoided this problem?A. Identify stakeholders B. Identify risks C. Report performance D. Plan communications management
A communications management plan includes descriptions of:A. Responsibility assignments B. Project performance C. Stakeholder communication requirements D. Decisions made on previous project management meetings
In which of the following situations is formal written communication MOST required?A. An identified risk requires a response plan.B. The customer requires information regarding project performance.C. There is a change to the contracted scope.D. A deliverable is verified and validated.
In the communication model, who is responsible for ensuring that the message is clearly understood?A. Sender B. Receiver C. Sender and receiver D. None
Which of the following would be MORE appropriate for communicating complex technical issues to a team physically located in another country?A. Informal and written B. Push C. Formal and written D. Formal and verbal
What is the MOST likely outcome of noise in the communication?A. Conflict B. Defects C. Motivation D. Scope changes
Which of the following would be LEAST important to communicate important messages over e-mail?A. Ask for clarification.B. Pay attention to paralingual communication.C. Acknowledge that you understood the message.D. Ask for feedback.
During the lunch break, two team members are having a disagreement over a quality requirement. Which of the following will have the most impact on how each team member perceives the other’s message?A. The words chosen B. Physical gestures such as facial expressions and body language C. Noise D.
Which of the following statements regarding communication is NOT TRUE?A. Project managers should spend most of their time communicating.B. Integration is performed through communication.C. All communication should be thoroughly planned.D. Communication channels grow exponentially.
Which of the following types of power would BEST suit a project manager in a matrix organization?A. Legitimate B. Coercive C. Reward D. Referent
One manager often asks for the team’s opinion and stresses the importance of their involvement in project decisions. The manager is following which motivational theory?A. Maslow’s theory B. McGregor’s Theory Y C. Expectancy theory D. McGregor’s Theory X
Due to problems with the air conditioning system, the team has been forced to work in poor conditions. Team members have repeatedly complained, and their dissatisfaction is now visible in their performance.This is an example of:A. Conflict management B. Hygiene factors C. Maslow’s theory of
A team member has consciously and constantly missed project commitments. As the project manager, you should meet with the:A. Team member B. Human resources manager C. Sponsor D. Team member and his manager
A team member missed an important project meeting without giving prior notice. How should the project manager proceed?A. Reprimand the team member in private.B. Discuss the issue with the team member and his functional manager.C. Discuss the issue with the team member.D. Formally document and
While reviewing a deliverable provided by a team member, you notice that it has a number of mistakes. What is the BEST thing to do?A. Discuss the issue with the team member and his manager.B. Correct the deliverable, and perform a quality audit on the team member’s work.C. Discuss the issue with
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